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Will GaoWG

Will Gao

Digital & AI Programme Manager

€600/day
Valencia, ES
8-15 years

Average response time: 1 hour

About Will

I lead digital transformation and AI programmes for organisations that need to move fast and get it right. My background spans MedTech ventures, global FMCG, Big 4 consulting, and banking, always at the intersection of technology, operations, and commercial outcomes.

I've built and scaled cross-functional teams across 15 countries, led platform consolidations saving millions, deployed AI-driven workflows that transformed operational capacity, and got stalled regulatory programmes back on track. I'm comfortable presenting to a CIO or rolling up my sleeves with a Scrum team.

Based in Spain, working UK hours for UK clients as an outside IR35 contractor. Open to remote programme management and transformation lead contracts.
  • English

    Native or bilingual

  • Spanish

    Conversational

  • Chinese

    Conversational

Remote only
Primarily works remotely

Experience

  • Self-employed
    Contract Digital & AI Programme Lead
    August 2024 - Today (1 year and 10 months)
    Clients: Hemsel MedTech Accelerator, FormlyAI, Novalix Drug Discovery, VRAIn AI Medical Imaging
    ▸ Programme managing 30+ concurrent projects across 5 ventures, defining governance structures, prioritising workstreams, and strategically influencing founders and senior stakeholders
    ▸ Deploying AI automation and agent-led workflows across the portfolio, doubling operational efficiency and achieving 30x increase in sales capacity
    ▸ Assessing business processes and technology maturity to build transformation roadmaps, design tech and data architecture, and drive change management
    ▸ Directing cross-border market expansion across US, UK, EU and APAC, driving a 35% improvement in lead pipeline
    ▸ Aligning operational resources and budgets with business growth targets, managing P&L impact and funding rounds across the portfolio
    Programme Management AI Transformation Digital Transformation Operating Model Design Stakeholder Management
  • Suntory Global Spirits
    Global Programme Lead — Digital Transformation
    August 2019 - September 2022 (3 years and 1 month)
    Madrid, Spain
    Consolidated 60 brand websites into a single scalable platform across APAC, EMEA, and North America for a $3B company. Designed the target operating model, org structure, and ways of working across a 15-country on/near/offshore hub.

    ▸ Programme managed 120 cross-functional resources across 3 Scrum teams. Built a core team of 6 direct reports (project managers, product owners, designers, analysts) across Spain and the US (NYC, Chicago)
    ▸ Secured $6M budget with a data-backed business case presented to the CFO. Owned multi-year financial planning and monthly budget tracking across 20 vendors
    ▸ Launched a universal UX/UI design system with automation, achieving 6x faster time-to-market at 60% lower cost and replacing 60 individual site builds
    ▸ Adopted 7 new applications to automate project management, design, content, and UAT workflows, driving 10x efficiency gains
    ▸ Drove RFP, tech stack evaluation, and agency contract negotiation. Full programme team stood up within 6 weeks
    ▸ Established OKR/KPI frameworks and Power BI dashboards to prioritise 310+ competing demands and quantify business benefits
    ▸ Led change management at all levels: town halls, CIO briefings, workshops for 40+ leads. Managed 30+ stakeholder groups
    Program Management Digital Transformation Change Management Budget Management Target Operating Model
  • PwC
    Senior Consultant — Transformation & Advisory
    January 2018 - July 2019 (1 year and 6 months)
    Clients: Amadeus, Aztec Group, BNP Paribas, Butterfield, JTC, RBC, Standard Bank

    ▸ Turned around a stalled GDPR programme at a banking client. Diagnosed root causes, presented a redefined vision to C-level executives that unblocked delivery
    ▸ Designed a third-party risk management operating model for a $30B+ global technology company, governing 15,000 vendors across IT security, privacy, regulatory, and financial risk
    ▸ Led implementation of enterprise data privacy software (SaaS) across multiple clients, growing engagement scope through strong client relationships
    ▸ Managed 6 concurrent deliveries and developed winning proposals that expanded client engagements
    Program Management Operating Model Design Stakeholder Management GDPR Regulatory Compliance

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Education

  • Master of Civil and Structural Engineering with Year Abroad
    University of Sheffield
    2016
    First Class Honours

Certifications

Skill set

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