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Vololona AndrianirinaVA

Vololona Andrianirina

Executive Assistant – Online Assistant

€125/day
Marseille, FR
8-15 years
Administrative Management
Internal Communication
Autonomy and Adaptability
Proficiency in IT Tools
Discretion and Confidentiality

Average response time: 1 hour

Freelancer profile translated to English.
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About Vololona

Executive Assistant & Virtual Assistant (8+ years of experience), I support executives, entrepreneurs, and SMEs in administrative management, strategic organization, and operational piloting, 100% remotely.
As a true right-hand person, I help you save time, structure your processes, and stay focused on your key priorities.
Expertise
• Administrative management and sensitive files
• Agenda management and meeting follow-up
• Project follow-up, reporting, and dashboards
• Management-teams-partners interface
• Commercial assistance, invoicing, and HR support
• Versatile remote virtual assistance
Added Value
Autonomous, proactive, discreet, and highly organized, I quickly adapt to your tools and methods. My multi-sector experience (management, construction, services, digital) allows me to be operational from the start.
Tools
Google Workspace, Microsoft Office, Trello, Asana, Notion, Zoom, Teams, collaborative and project management tools.
🎯 Goal: To bring you peace of mind, efficiency, and reliability on a daily basis.

  • French

    Native or bilingual

Remote only
Primarily works remotely

Experience

  • COPILOTAS
    Executive Assistant – Online Assistant
    November 2024 - Today (1 year and 7 months)
    Madagascar
    Daily administrative management
    Processing and follow-up of emails, mail, and calls
    Drafting, formatting, and filing of documents
    Management of confidential files
    Follow-up of signatures, contracts, and official documents
    Agenda management & organization
    Organization and optimization of the Executive's agenda
    Scheduling of meetings, appointments, and travel
    Preparation of agendas and minutes
    Reminders and follow-up of important deadlines
    Coordination & communication
    Interface between the Executive, teams, and external partners
    Transmission of strategic information
    Follow-up of internal and external requests
    Organization of internal and external meetings
    Operational follow-up
    Follow-up of the Executive's projects and priorities
    Updating dashboards and reports
    Follow-up of actions decided in meetings
    Proactive alerts in case of delays or emergencies
    Support to the Executive
    Preparation of decision-making files
    Assistance in decision-making (research, analysis, summaries)
    Anticipation of the Executive's needs
    Management of unforeseen events with discretion and efficiency
    Confidentiality & professionalism
    Strict respect for confidentiality
    Management of sensitive information
    Professional representation of the Executive
  • ATLANTICE
    Virtual Assistant
    September 2022 - October 2024 (2 years and 1 month)
    Administrative tasks
    Management of emails and customer responses
    Organization and follow-up of agendas
    Filing and document management (Google Drive, OneDrive…)
    Drafting of correspondence, minutes, and reports
    Data entry and database updates
    Support & customer relations
    Responding to customer inquiries (email, chat, social media)
    Customer file follow-up
    Management of complaints and feedback
    Appointment scheduling and confirmations
    Management & organization
    Coordination of meetings (Zoom, Google Meet, Teams)
    Preparation of meeting materials
    Task and project follow-up (Trello, Asana, Notion…)
    Reporting and tracking dashboards
    Commercial assistance & invoicing
    Creation of quotes and invoices
    Payment follow-up
    Customer reminders
    Digital & social media support
    Publication scheduling
    Responding to messages and comments
    Basic management of Facebook, Instagram, LinkedIn pages
    HR assistance (application tracking, onboarding)
    E-commerce support (orders, customer service)
  • CONSTRUCT SARL
    Executive Assistant
    CIVIL ENGINEERING
    October 2019 - August 2022 (2 years and 10 months)
    Administrative tasks
    Management of emails and customer responses
    Organization and follow-up of agendas
    Filing and document management (Google Drive, OneDrive…)
    Drafting of correspondence, minutes, and reports
    Data entry and database updates
    Support & customer relations
    Responding to customer inquiries (email, chat, social media)
    Customer file follow-up
    Management of complaints and feedback
    Appointment scheduling and confirmations
    Management & organization
    Coordination of meetings (Zoom, Google Meet, Teams)
    Preparation of meeting materials
    Task and project follow-up (Trello, Asana, Notion…)
    Reporting and tracking dashboards
    Digital & social media support
    Publication scheduling
    Responding to messages and comments
    Management
    Specific tasks depending on the client
    Research (suppliers, products, competitors)
    Organization of travel and reservations
    HR assistance (application tracking, onboarding)
    E-commerce support (orders, customer service)
Check out Vololona's experience

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Education

  • Bachelor's Degree in Letters
    University Diploma in Literary Studies
    Licence en Letres
  • Baccalaureate in Economics and Social Sciences
    Baccalauréat économique et social
Check out Vololona's education

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