Freelancer profile translated to English.

Description

Hello, I'm Vivien Celine – virtual assistant and social media enthusiast.

I help coaches, consultants, and small businesses manage their daily tasks efficiently and professionally shape their online presence.

My core competencies:

• Email & Calendar Management: Scheduling, sorting inbox, follow-ups

• Social Media Management: Content planning, posting, community management

• Design & Content Creation: Canva posts, story templates, presentations, PDFs

• Preparatory accounting & organization: Sorting receipts, entering invoices, digitizing processes

I work reliably, structured, and flexibly, so that my clients can concentrate on their core business.

If you are looking for someone to relieve your organization and professionally manage social media, I look forward to hearing from you.

Languages

German
Native or bilingual

Workplace preferences

Remote only

Primarily works remotely

Selbstständig
Virtual Assistant & Administrative Support
January 2026 - Today (5 months)
Hamburg, Germany
• Email & Calendar Management
• Social Media Content Creation (Canva)
• Structuring digital processes
• Organization & Communication
Administrative Support
Grünes Zentrum Heist
Assistant to the Management
RETAIL (SMALL BUSINESS)
March 2023 - Today (3 years and 3 months)
Hamburg, Germany
Tasks & Activities:
• Support for the management in daily organizational and administrative tasks
• Appointment scheduling and calendar organization, coordination of internal and external meetings
• Correspondence and email management, including handling inquiries and follow-ups
• Preparation of presentations, reports, and internal documents
• Project management: Planning, implementation, and tracking of projects and tasks
• Personnel organization: Support in recruiting processes, onboarding new employees, maintaining personnel files
• Office management & organization: Management of documents, filing systems, and digital processes
• Interface between management, employees, and external partners
• Event & meeting organization, including room planning and resource coordination
• Participation in budget control and invoice verification
• Support in strategic tasks and process optimization.

Achieved Results:

• Efficient optimization of calendar and communication processes → Time savings for management
• Structured filing and document management → better internal overview
• Successful support in projects and personnel measures
Ärztehaus Heist
Medical Assistant
MEDICAL
August 2019 - February 2023 (3 years and 6 months)
Hamburg, Germany
Activities & Services
• Organization and coordination of patient appointments and calendar management
• Telephone and written patient communication
• Management and maintenance of patient data and digital records
• Processing of emails and internal correspondence
• Billing preparation (e.g., EBM / GOÄ)
• Support in practice organization and workflow optimization
• Documentation of medical services
• Creation of certificates, forms, and documents
• Collaboration with doctors, laboratories, and external partners
• Organization of material orders and resource management
• Ensuring a structured practice workflow