Virginie Villalba

I assist leaders, entrepreneurs, founders, and team managers in structuring, coordinating, and securing their daily operations. My role involves taking charge of operational management, internal organization, and project coordination to reduce the mental load of decision-makers and streamline their business operations.

Office Management & Administrative Assistance:

• Complex agenda management, meetings, schedules, and priorities

• Professional email follow-up and processing, communication coordination

• Preparation, writing, and formatting of professional documents

• Interface with partners, service providers, and internal teams

• Operational follow-up, reporting, and support for decision-making

Project Management & Coordination:

• Coordination of cross-functional and multi-stakeholder projects

• Organization of professional events (internal or external)

• Structuring of priorities, schedules, and deadlines

• Project progress monitoring and deliverable security

Internal Organization & Structuring:

• Implementation and optimization of internal processes

• Harmonization and standardization of existing documents (excluding graphic design)

• Clarification of roles, work methods, and tools

• Improvement of operational efficiency and information flow

With 20 years of experience supporting demanding management teams (Orange, Safran, international firms), I have held strategic support roles in high-stakes environments requiring rigor, reliability, confidentiality, and a sense of priority. I now work with entrepreneurs, SMEs, and growing organizations on missions requiring structuring, coordination, and operational security. My experience as the founder of LesJardinsDuCiel ByVirginie also allows me to understand the human, organizational, and decision-making realities of leaders.

I managed the complete organization of Orange Group's quarterly financial results conferences in a demanding, confidential international environment. My role was to ensure operational fluidity, coordination between management, internal teams, and external partners, and to guarantee high-quality deliverables conforming to international standards.

Office Management & Administrative Assistance:

• Management of the agenda and priorities of the Director of Financial Communication

• Email follow-up, reminders, internal and external communication coordination

• Preparation, writing, and formatting of confidential documents (PowerPoint, summaries)

• Interface with partners, service providers, and internal teams

• Operational reporting and support for decision-making

Project Management & Coordination:

• Coordination of cross-functional and multi-stakeholder projects

• Organization of events: conferences, seminars, workshops

• Structuring of priorities, schedules, deadlines

• Project progress monitoring and deliverable security

• Operational management with internal teams, communication agencies, and external partners

Organization & Structuring:

• Implementation and optimization of internal processes related to conferences and projects

• Harmonization of existing documents and standardization of materials

• Clarification of roles and responsibilities of participants

• Optimization of information flow and operational processes

Results / Impacts:

• Conferences successfully held without incident, meeting international deadlines and standards

• Streamlined coordination and communication among all stakeholders

• High-quality financial presentations, ready for use by management and investors

• Enhanced Group's reputation and financial transparency

• Efficient management of agenda and priorities, allowing the Director to focus on strategy.

I supported the Quality & Progress Department of Safran Group in an demanding, international, and confidential environment. My role was to ensure organizational fluidity, operational coordination, and direct support to management, in French and English, focusing on quality, continuous improvement, and Group internal communication.

Office Management & Administrative Assistance:

• Bilingual (French/English) executive assistance to Group management

• Management of complex agendas, high-level meetings, and priorities

• Direct interface with high-level internal and external stakeholders

• Call screening, administrative management, and expense report tracking

• Writing and formatting of professional and confidential documents

• Daily operational support to management

Project Management & Coordination:

• Coordination of cross-functional projects and assignments with several Group departments

• Organization of internal events (committees, seminars, conventions)

• Logistics coordination: venues, service providers, accommodation, invoicing

• Coordination of multidisciplinary teams and internal speakers

• Progress tracking, deadline management, and deliverable security

Organization & Structuring:

• Tracking of purchase requests and internal processes

• Harmonization and formatting of Group documents

• Contribution to quality initiatives and continuous improvement

• Support for internal communication: writing articles for the Group intranet

• Organization of information flow and optimization of internal operations