Freelancer profile translated to English.
Back to original languageAbout Virginie
Virginie in a few words
Administrative assistant for trainers and training organizations | Qualiopi & NDA Specialist
Why waste time on administrative tasks when my skills can save you precious hours?
This is the question that led me to specialize in supporting trainers and training organizations.
I help training professionals manage their administrative obligations, prepare for Qualiopi audits, track NDAs, and structure their business to focus on the essential: training and knowledge transfer.
My Role:
Simplify your processes, secure your files, and free your mind so you can concentrate on your teaching missions, whether remotely or occasionally on-site.
My Vision:
Make your organization a model of administrative efficiency, where compliance and performance go hand in hand. In an increasingly demanding training environment, every well-managed document is a step towards success and peace of mind.
What I can do for you:
- Management and organization of your Qualiopi and NDA files
- Administrative follow-up of training and funding
- Preparation and support for audits
- Pre-accounting and client follow-up
- Optimization of your processes to save time and reduce administrative stress
If you want to transform your administration into a real asset and dedicate your time to your learners, let's talk now!
French
Native or bilingual
English
Native or bilingual
Spanish
Conversational
Can work on-site
Bandol (up to 50km), Lyon (up to 50km), Paris (up to 50km), Strasbourg (up to 50km), Nantes (up to 50km)
Experience
- Futur formateursAssistante administrative spécialisée Qualiopi & NDAMay 2026 - Today (3 months)Paris, FranceAccompagnement dans la demande de NDA (Numéro de Déclaration d'Activité— futurs formateurs indépendantsContexte :Plusieurs futurs formateurs souhaitaient obtenir leur NDA pour démarrer leur activité, mais se sentaient perdus face aux démarches administratives et aux exigences de la DREETS.Ce que j'ai fait :
- Visio de diagnostic pour comprendre le projet et le niveau d'avancement
- Création et mise à disposition d'une page Notion dédiée : checklist, liens utiles, modèles de documents à joindre
- Aide à la rédaction des pièces (hors contenu pédagogique)
- Collecte de tous les justificatifs nécessaires
- Vérification de la cohérence du dossier avec les attentes de la DREETS (formation, pédagogie...)
- Saisie en ligne de la demande
Résultat :NDA obtenu pour chaque formateur accompagné.Durée : 1 mois mais variable selon l'avancée des projets - Organisme de formationAssistante administrative spécialisée Qualiopi & NDAEDUCATION AND E-LEARNINGFebruary 2026 - May 2026 (3 months)Bordeaux, FrancePréparation d'un audit de surveillance Qualiopi — OF spécialisé SSTContexte :Un organisme de formation SST devait passer son audit de surveillance Qualiopi, mais les documents étaient éparpillés entre plusieurs outils, sans classement ni méthode.Objectif : tout centraliser et sécuriser avant le jour J.Ce que j'ai fait :
- Accès complet au Drive et à Notion pour cartographier l'existant,
- Collecte et tri de tous les fichiers en vrac, renommés et classés selon une logique claire (formation-date-lieu),
- Création d'une checklist Notion pour collecter les preuves Qualiopi, formation par formation,
- Construction d'un fichier Excel interactif pour préparer le BPF des 2 dernières années, prêt à l'emploi pour la saisie en ligne.
Résultat :Certification Qualiopi prolongée, avec des dossiers désormais structurés et réutilisables pour les prochains audits.Durée : 3 mois - AdminExcellenceBilingual English Executive AssistantCONSULTING AND AUDITSJuly 2025 - Today (1 year and 1 month)Bandol, France- Full administrative support for independent trainers and small training organizations, including obtaining the NDA, administrative preparation for Qualiopi, document structuring, and regulatory compliance.- Assembly and submission of NDA files, with rigorous monitoring and a clear methodology allowing for quick and smooth validation.- Qualiopi preparation: organizing evidence, creating templates, structuring processes, support up to the audit (mock audit, corrections, personalized action plan).- Training Organization Administration: agreements, quotes, invoices, attendance sheets, pedagogical and financial reports, payment tracking, and follow-ups.- Optimization of internal processes, leading to a 30% to 50% reduction in administrative time for supported trainers.- Document structuring: creation of professional templates, harmonization of documents, clarification of internal procedures.- Responsive administrative support, with an average response time of less than 4 hours and a high satisfaction rate for reliability, clarity, and quality of deliverables.- Constant commitment: rigor, pedagogy, confidentiality, and serenity, to provide a stable, professional back-office compliant with the requirements of professional training.
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Education
- AI Productivity Tips to Boost Your Work and CareerLinkedIn2025
- Discover Generative AI Prompt Engineering for AI Content GenerationLinkedIn
Certifications
- Microsoft Office Specialist - Excel 2019 AssociateMicrosoft