Virginie Paya

In 11 years of career, I have had the opportunity to practice my activity in different components. This allowed me to enrich my skills and knowledge in several areas.

2011 - Administrative and Financial Manager

• Administrative, financial, and budgetary management.

2012 to 2019 - Administrative and Financial Manager and VAE Correspondent:

• Management of all operating and investment expenses of the department,

• Reception and continuous liaison with users,

• Administrative and financial follow-up,

• Issuance of contracts, agreements, and service details,

• Reminders,

• Drafting of documents (letters, emails, admissibility notifications, etc.),

• Entry of teacher hours,

• Administrator of the management software for the entire department,

• Modifications and creations of contracts, agreements, and diplomas, according to new regulations,

• Participation in the continuous improvement of the department and the implementation of a quality approach (better visibility with the public and optimization of organization and procedures).

I carried out my work independently in compliance with public finance regulations.

2012 to 2019 - Executive Assistant:

• Management of mail, diaries, and internal communication,

• Preparation of meetings and councils,

• Note-taking,

• Production, distribution, and compilation of minutes and decision records.

These tasks require the ability to concentrate for several hours, and to process and present information with rigor and method.

2020 to 2022 - Administrative and Financial Manager:

• Reception and information for users,

• Planning organization,

• Issuance of internal orders via the remote submission software,

• Verification of information necessary for production and invoicing,

• Budget monitoring,

• Issuance of internal invoicing,

• Contact with printing subcontractors and other suppliers,

• Development of internal and external budget tables,

• Management of the legal deposit declaration for printers with the Bibliothèque de Toulouse, the Presses Universitaires du Midi journals, and other publications.

As my responsibilities were very diverse with a significant workload requiring excellent organizational skills, I reorganized my tasks and implemented procedures.

As part of a youth employment program, I underwent military training and then took on the role of a volunteer gendarme assistant in an administrative position within the gendarmerie. I was responsible for the administrative and financial management of 350 reservists, and for the planning and organization of various missions.

In direct collaboration with the company's director, my responsibilities included entering various administrative documents, managing schedules, and preparing, tracking, and filing documents. My duties also involved screening calls and scheduling patient appointments using the doctors' scheduling software. A commercial aspect also emerged from my role when I was tasked with contacting medical practices to offer our services for managing their appointment schedules.