Virginie Lemaire, Office Manager & Administrative Assistant EN - FR

Freelancer profile translated to English.

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Description

Looking for a reliable partner to manage your remote back office? I am an experienced Office Manager, specializing in:

Administration, invoicing, and supplier follow-up (Sage, Odoo)

Subcontractor management and project coordination

Purchasing, procurement, and process optimization

Light digital marketing support and reporting (Excel / Google Sheets)

Email, calendar, and document management, in French and English

My role: to save you time and secure your operations, so you can focus on your core business.

One-off or recurring assignments, 5-10 hours/week, 100% remote.

Contact me to discuss your needs and see how I can help you effectively.

Languages

French
Native or bilingual
English
Fluent
Spanish
Conversational

Workplace preferences

Remote only

Primarily works remotely

KAIA HOUSE
EXECUTIVE ASSISTANT
ARCHITECTURE AND URBAN PLANNING
January 2025 - Today (1 year and 5 months)
Global administrative management of the company
Direct support to management in daily organization
Management of calendars, calls, mail, and emails
Drafting and follow-up of administrative documents
Coordination with partners, suppliers, and service providers
Filing, archiving, and updating records
Team Management Administrative and Financial Management Project Coordination Schedule Management Social Media
WAYGOO
COMMERCIAL ASSISTANT TRANSPORT
January 2018 - January 2019 (1 year)
Administrative management of client files
Order tracking and transport coordination
Client/provider interface
PREVEL
PURCHASING, PROCUREMENT & SUBCONTRACTING MANAGER
CIVIL ENGINEERING
January 2019 - January 2025 (6 years)
Administrative management of purchasing and procurement
Tracking of orders, invoices, and supplier disputes
Document management and regulatory compliance (SIPSI)
Coordination of suppliers, subcontractors, and transporters
Interface between management, internal teams, and external partners
Organization and follow-up of administrative priorities
Purchasing Subcontracting Management Transport Management Procurement Management Team Coordination

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Check out Virginie's education

Management Consultant