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Vanina InclanVI

Vanina Inclan

HR Generalist and Virtual Assistant

€380/day
Girona, ES
15+ years

Average response time: 1 hour

Freelancer profile translated to English.
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About Vanina

I am an HR professional with over 15 years of experience in administration, people management, and processes, currently offering remote support to companies and freelancers through virtual assistant services.
  • Catalan

    Native or bilingual

  • Spanish

    Native or bilingual

  • English

    Conversational

Remote only
Primarily works remotely

Experience

  • IMAR SL
    Generalist HR Administrator
    August 2024 - April 2026 (1 year and 8 months)
    Girona, Spain
    *Onboarding of each employee to adapt to each job role, personalized with all the documentation and information they need. *Determination of different job roles and definition of profiles, in coordination with Management and the different stakeholders involved in the organization to ensure they have the necessary skills and aptitudes to perform their tasks.

    • * Coordination of specific training actions for the continuous improvement of staff competencies in task execution.
    • * Development of improvement proposals for Management to enhance the work environment and coordination of staff motivation actions.
    • * Coordination and control of HR management: payroll, absenteeism and leave tracking, payroll adjustments and entries in conjunction with the management company, internal communication.
    • * In conjunction with the External Prevention Service, inform, report, justify, and correct deviations in defined personnel indicators, track indicators associated with personnel management in prevention matters for work accident investigation, PPE control.
    • * Manage all protocols for compliance with data protection regulations. *Execution of personnel management policies and criteria established by Management. *In conjunction with Management and area supervisors, audit and manage ISO standards.
    Onboarding Training Administrative Management HSE Intranet
  • Supermercado Bon Area
    Franchise Owner
    October 2018 - July 2024 (5 years and 9 months)
    Girona, Spain
    Supervision, training, and control of employees. Coordinate with the management company for employee hires/terminations/sick leaves/social security/income tax. Supervision of employee PPE in conjunction with the Occupational Risk Prevention Service. Direct contact and management of all suppliers. Management and tracking of invoices for quarterly VAT submissions.
    Training HSE Administrative Management Team Leadership Customer Empathy
  • Manantial de salud, Grupo Vichy Catalan
    Generalist HR Administrator
    July 2017 - October 2018 (1 year and 3 months)
    Barcelona, Spain
    -Direct contact with the Consultancy to report work injuries/accidents, new hires/terminations of staff.
    • -Selection and hiring of temporary employment agencies.
    • -Comprehensive management of files.
    • -CAE: Monthly update of mandatory documentation.
    • -Coordination and Control in HSE: PPE, Training, accidents, and Health Surveillance in conjunction with the external prevention service.
    • - Absenteeism and vacation control using BODET.
    • -Internal communication.
    • -Reports requested by the Area.
    Intranet Labor Consultancy CAE Administrative Management Empathy and Active Listening

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Education

  • Graduate
    Diplomada
  • Virtual Assistant, Business Administration and Management, General
    IQS Barcelona
    2025
    Asistente virtual, Administración y gestión de empresas, general

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