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Vanina GuilbaudVG

Vanina Guilbaud

Administrative Consultant | VSE & SME

€250/day
Langon, FR
8-15 years

Average response time: 1 hour

Freelancer profile translated to English.
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About Vanina

You run your business. I help you move forward.

As an independent administrative consultant, I support VSEs and SMEs in their daily management so they can focus on their core business.

With experience gained in various environments (sales, recruitment, customer relations, education, and administrative management), I intervene with autonomy, method, and responsiveness on missions such as:

• Administrative and organizational management
• Commercial support (quotes, client follow-up, invoicing)
• Coordination and process optimization
• Recruitment and candidate pre-selection
• Creation of professional documents and activity monitoring

I place particular importance on the quality of work, confidentiality, and building a trusting relationship with my clients.

My goal is simple: to save you time, reduce your mental load, and offer you reliable and stress-free organization.

Accustomed to working in very diverse environments, I quickly adapt to your tools, your organization, and your way of working.

Every business is different. That's why I adapt my services to your needs, whether it's a one-off mission or ongoing support.

I look forward to discussing your project.
  • French

    Native or bilingual

Can work on-site
Langon (up to 50km)

Experience

  • Réflexions
    Founder - Administrative & Commercial Consultant
    CONSULTING AND AUDITS
    July 2026 - Today (1 month)
    Langon, France
    Founder of Réflexions, I support VSEs, SMEs, and freelancers in managing their business by providing tailored administrative, commercial, and organizational support.

    My goal is simple: to allow my clients to focus on their business while I structure, simplify, and secure their daily administrative tasks.

    I intervene in particular on:

    • Administrative and organizational management
    • Commercial support (quotes, follow-ups, client tracking, invoicing)
    • Activity coordination and monitoring
    • Recruitment and HR support
    • Process optimization and creation of steering tools (Excel, dashboards, procedures)

    Versatile, autonomous, and rigorous, I quickly adapt to each company's tools and methods to provide immediate operational support.
    Administrative Management Recruitment Process Commercial Support Microsoft Excel Organization
  • Komilfo
    Sales Assistant & Administrative Coordinator
    CIVIL ENGINEERING
    September 2025 - Today (11 months)
    Langon, France
    Administrative and commercial management of an agency specializing in home improvement, liaising with clients, sales representatives, suppliers, and installation teams.

    Main missions:

    • Management of the sales cycle: quotes, orders, invoicing, and client follow-up
    • Planning of measurements, interventions, and projects
    • Coordination between sales, technical teams, and suppliers
    • Administrative follow-up of client files and after-sales service
    • Management of supplier orders and inventory control
    • Creation of dashboards and activity monitoring in Excel
    • Management of unpaid invoices and payment tracking
    • Participation in improving the agency's administrative procedures
    Administrative and Commercial Management Team Coordination Microsoft Excel Planning Customer Relations
  • NoSchool
    Recruitment Officer & Business Development
    EDUCATION AND E-LEARNING
    November 2022 - March 2023 (4 months)
    Mérignac, France
    Recruitment and support of apprentices, development of a portfolio of partner companies, and administrative management of files.

    • Candidate sourcing (LinkedIn, Indeed, CV databases)
    • Recruitment interviews and support
    • Prospecting and retention of companies
    • Management of contracts and OPCO file tracking
    • Coordination between candidates, companies, and educational teams
    • Creation of tracking tools and dashboards
    • Commercial and administrative support
    Recruitment Candidate Sourcing Business Development Administrative Management Business Relations

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Education

  • Baccalauréat Littéraire
    Lycée Camille Claudel,
    2009
    Baccalauréat Littéraire
  • Master LLCE
    Université de Reims
    2014
    Master LLCE Anglais

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