Freelancer profile translated to English.
Back to original languageAbout Vanina
With15 years of experience in management control and administrative and financial management,I supportVSEs, SMEs, and associationsin thestructuring, reliability,and automation of their management systems.
I step in when leaders lack visibility, when data is unreliable, or when internal processes hinder efficiency.
My role:transforming a fragmented organization into a clear, manageable, and sustainable system.
I structure processes, ensure data reliability, implement relevant indicators, and design simple and effective workflows tosave time, improve visibility, and enhance decision-making.
My areas of intervention:
- Administrative and financial structuring
- Management, reporting, and dashboards
- Management control and performance analysis
- Optimization and automation of workflows
- Process audit and organizational redesign
- Coordination with accounting firms and service providers
- Implementation of tools (Airtable, Make, Notion, Power Query)
My approach combinesrigor, clarity, and pragmatism.
Each mission aims to createscalable, reliable systems adapted to growth,for smoother, more professional, andfully manageableoperations, even without a dedicated team.
French
Native or bilingual
English
Conversational
Can work on-site
Paris (up to 30km)
Experience
- CITEGESTIONOptimization and Management of Financial and Administrative ProcessesSOFTWARE PUBLISHINGSeptember 2024 - Today (1 year and 9 months)
Optimization and Management of Financial and Administrative Processes
Management Control:
- Production of internal and group financial reports.
- Budget Control and Monitoring
- Budgetary and forecasting work
Audit, Control, and Validation:- Validation of internal processes related to finance (Purchases, Sales, ERP, etc.).
Accounting:- Operational follow-up of relations with the accounting firm.
- Accounting contact person for the group.
- Main contact for statutory auditors.
- Preparation and supervision of closings.
- Supplier invoice and payment monitoring
Operational Management:- Operational management and administrative monitoring of the Management Control intern and the administrative and sales assistant.
Optimization of Sales and Purchase Invoicing Process:- Implementation and optimization of sales invoicing processes and the purchasing process.
- Optimization of the Libéo tool and integration into the purchasing process.
- Optimization of the use of the AKUITEO ERP tool
- CITEGESTIONAdministrative and Financial Management Support - Management ControlSOFTWARE PUBLISHINGJune 2021 - August 2024 (3 years and 2 months)Support for support functions in implementing closing processes and analytical monitoring of service activities.Management of the accounting IT system migration and implementation of new accounting and administrative processes.Implementation of the new purchasing management information system.Implementation of tools and processes for reconciling orders with invoices and links with accounting entries.Implementation of tools and processes for project monitoring and tracking their completion.Implementation of tools and processes for R&D monitoring and tracking their completion.Liaison between accounting and operational staff.Support for the implementation of the new reporting version.Assistance in drafting descriptions of management/accounting processes during the change of accounting software.Assistance in transferring accounting from AX to Cegid and the accounting provider.
- Groupe HBF - OTIOProject Manager MS D365FO and TMARETAIL (LARGE RETAILERS)June 2021 - March 2022 (10 months)Toulouse, FranceSupport in the management of the MS Dynamics 365 FO ERP project for the HBF Group.Operational monitoring and coordination of the ERP project (TMA and module deployment): backlog management, prioritization, test phase management, specification of certain needs, change management.
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Education
- BTS Assistant Manager for SMEsISIFA - Issy les Moulineaux2007Gérer les relations clients – fournisseurs, culture économique, juridique et managériale, soutenir le fonctionnement et le développement de la PME, soutenir le fonctionnement, développement de la PME Gestion de l'information, participer à la gestion des risques de la PME, gérer le personnel et contribuer à la GRH, culture générale, anglais
Certifications
- Digitize and Optimize a Business Process with No-Code ToolsContournement2025