Vanessa Vt Easy Office

Monitoring of public consultation files, preparation of application files, monitoring of offers and submissions on platforms, updating administrative documents and legal platforms, creation of CVs and reference sheets and necessary documents for file compilation, analysis of the tender requirements.

• Tender Management (AO): Doubletrade monitoring for selecting offers to propose for Go/NO GO, downloading tender documents (DCE), and updating internal tracking tools, responding to and tracking tenders on dedicated platforms, recording and updating in CRM.

• Development of reference sheets and employee CVs, creation of standard documents and examples of deliverables.

• Invoicing and subcontracting: Production, editing, and sending of invoices within deadlines, monitoring of subcontracts (validation of orders and deliveries on ERP, processing of DC4 forms).

• Debt Collection: Preventive reminders and corrective actions in coordination with the debt collection department, payment monitoring with account managers.

• Supervision of internal administrative processes and management of operational teams.

• Onboarding management for new employees, monitoring and planning of training and certifications for employees, management, monitoring, and purchase of PPE, creation of N2F accounts, assistance with HRIS tools, N2F, Swile, etc…

• Management of expense report validation, resolution of daily general services issues (copiers, building, maintenance) and organization of internal events.

• Informing clients and prospects about the status of their orders.

• Recording orders and quotes, and ensuring their follow-up.

• Managing transport arrangements and handling disputes related to delivery or after-sales service.

• Handling invoicing and managing client reminders.

• Allocating client payments.

• Managing the purchase of trading goods.

• Initiating production with the factory.