Vanessa Thomas

Administrative, Financial & HR Manager

As a freelance administrative assistant, I work externally with SCEA Domaine de Fontaine, a company specializing in international competition horses, to support management in administrative, financial, and HR management.

I ensure treasury monitoring, particularly through the Pennylane tool, as well as the processing and control of supplier payments and salary transfers, after verifying the transmitted information.

I process sales invoice monitoring and ensure the reliability and traceability of financial flows.

I handle the company's day-to-day administrative management: organization, filing, and archiving of documents, both in physical and server (drive) versions, as well as managing incoming emails, with sorting, tracking, and directing requests.

In terms of human resources, I advise management on HR matters and work organization. I develop employee schedules, monitor them, and transmit all necessary information to the payroll manager, in line with the company's social obligations.

Autonomous and rigorous, I provide structural support to management by securing administrative, financial, and HR aspects, and by contributing to the smooth daily organization of operations in a demanding and international environment.

As a freelance administrative assistant, I work externally with an association organizing events for entrepreneurs (workshops, conferences, company visits, afterworks...), to support the board and the president in administrative, financial, and organizational management.

I handle the association's day-to-day administrative management: processing physical mail, managing and monitoring incoming emails, organizing, filing, and archiving documents, both in paper and digital formats.

I manage memberships, renewals, and member outreach and loyalty actions, ensuring the associated administrative and financial follow-up.

I monitor treasury and budgets, implement steering and alert tools, and ensure the proper management of financial flows. I transmit documents and records to the accountant, in line with accounting and association obligations.

I provide support in organizing and ensuring the smooth running of events: administrative coordination beforehand, registration tracking, logistics, and support during the events.

I also assist in organizing general assemblies and board meetings, including preparing notices, managing documents, and drafting legally binding minutes.

Autonomous and organized, I provide the association's board with structural and reliable support, contributing to its smooth operation, regulatory compliance, and the success of its actions with entrepreneurs.