Freelancer profile translated to English.

Description

Executive Operations | Founder Support | Chief of Staff

Are you looking for someone who can take ownership of tasks independently, drive projects forward reliably, and ensure that open points turn into concrete results?

I support entrepreneurs, managing directors, and executives in managing complex projects, coordinating external partners, and the structured handling of special operational and strategic topics.

My focus is not on classic assistance, but on operational implementation. I take responsibility, create structure in complex situations, and consistently see tasks through to completion.

## Typical Projects and Services

Project management and follow-up
Executive support at management and executive levels
Founder support / right-hand to the entrepreneur
Management of external service providers and stakeholders
Real estate, maintenance, and renovation projects
Special projects and escalation management
Preparation of decision-making bases
Process optimization and organizational development
Communication with authorities, lawyers, banks, property management companies, and business partners
Structuring complex organizational processes

## What Sets Me Apart

I work pragmatically, solution-oriented, and with a high degree of commitment. My goal is to noticeably relieve executives and ensure that important tasks are implemented reliably.

Goals, priorities, and desired outcomes must be clear – I develop and manage the path to achieving them independently. My focus is on results, clear communication, and efficient implementation.

I am particularly comfortable in dynamic environments with many stakeholders, complex issues, and a high need for coordination.

Industry field of expertise

Languages

German
Native or bilingual
English
Fluent

Workplace preferences

Remote only

Primarily works remotely

Georg von Holtzbrinck GmbH & Co. KG,
Executive Assistant to Head of Group Finance
PUBLISHING
May 2025 - Today (1 year and 2 months)
70 Stuttgart, Germany
▪ Independently managed, prioritized, and followed up on cross-functional projects, management initiatives, and strategic special topics.

▪ Coordinated and managed internal and external stakeholders, including banks, insurance companies, service providers, property management companies, and other business partners at national and international levels.

▪ Prepared decision-making bases, management presentations, analyses, action recommendations, and status reports for the divisional management.

▪ Provided operational support to the Head of Group Finance on strategic, organizational, and cross-functional issues, as well as in the implementation of complex special projects.

▪ Responsible for the structured planning, coordination, and execution of complex projects involving various internal and external participants.

▪ Managed real estate, maintenance, and service provider topics, including tenders, bid comparisons, schedule management, escalation handling, and action tracking.

▪ Coordinated banking relationships, account management, powers of attorney, and managed signature and authorization processes within the corporate group.

▪ Organized, moderated, and followed up on cross-functional coordination meetings, ensuring timely implementation of agreed-upon actions.

▪ Communicated with owners, tenants, property management companies, craft businesses, service providers, and other external partners in the context of real estate, maintenance, and special projects.

▪ Managed and coordinated complex maintenance, renovation, and problem-solving processes, including budget, schedule, and stakeholder management.

▪ Established, maintained, and further developed transparent documentation, reporting, and information structures to support informed management decisions.
Treasury Project Management Stakeholder Management Operations Management Executive Support
Hitachi GTS Deutschland GmbH,
Assistant to Head of Hardware Engineering Management
TRANSPORTATION
May 2023 - April 2025 (1 year and 11 months)
Ditzingen, BW, Germany
▪ Provided operational and organizational support to the Head of Hardware Engineering Management and the entire engineering team in an international project environment.

▪ Planned, organized, and conducted meetings, workshops, seminars, team events, and cross-functional coordination meetings.

▪ Coordinated administrative and organizational processes within the department, ensuring efficient workflows.

▪ Maintained, developed, and ensured the quality of internal systems and databases (e.g., SAP, Stages) to support project and team processes.

▪ Organized and managed onboarding and offboarding processes, including coordinating relevant interfaces and documentation.

▪ Created, prepared, and maintained presentations, reports, analyses, and management documents.

▪ Assisted with research, analysis, and preparation of information as a basis for project and management decisions.

▪ Participated in optimizing existing processes, structures, and administrative workflows within the engineering department.

▪ Independently handled organizational special topics and followed up on open actions and project activities.
Project Management Executive Support Operations Management Problem Solving Assistance
Dürr Systems AG,
Assistant to C-Level - Chief Procurement Officer (CPO)
AUTOMOBILE
June 2022 - April 2023 (10 months)
Bietigheim-Bissingen, BW, Germany
Administrative and organizational support for the entire procurement team
Mail processing and handling
Ordering and managing office supplies
Preparation and follow-up of internal and external meetings
Independent and stylistically confident handling of correspondence in the secretarial office
Visitor reception and hospitality
Preparation/organization of events such as off-sites, meetings including location, catering, calendar entries etc.
Vacation cover for the assistant of a department head
Coordination and collaboration with other assistants in the company
Cross-departmental support for a total of three department heads
Creation/revision of presentations for board meetings, among others
Handling special tasks such as commodity group cleanups using SAP
Management, organization, and scheduling of the CPO's calendar, as well as processing/managing his email inbox
Maintenance and updating of the procurement mail distribution list and organizational chart
Support for the CPO in daily business (daily folder, hospitality, reminders, follow-ups, coordination, and much more)
Project Management Operations Management Procurement Purchasing Executive Support