Freelancer profile translated to English.
Back to original languageAbout Vanessa
Structure in the background - freedom for your core business
Administrative tasks are important - but shouldn't distract from what matters.
As a virtual assistant, I take over organizational and administrative activities, bring order to processes, and ensure clarity in daily business.
I support with:
- Backoffice & administrative organization
- Chat & email support
- Calendar management & appointment coordination
- Structuring of documents and data
- Project support
- Preparation of Excel sheets and presentations
- HR support: creation of work schedules, coordination of team meetings, pre-selection of applicants
I work in a structured, solution-oriented manner and with a clear focus on efficient processes. I think ahead, recognize optimization potential, and implement tasks reliably - so you can hand over operational topics with confidence and focus on growth, innovation, and strategic decisions.
German
Native or bilingual
English
Conversational
Remote only
Primarily works remotely
Experience
- Tom Tailor Retail GmbHMerchandise ControllingFASHION AND COSMETICSOctober 2024 - Today (1 year and 10 months)Wörgl, AustriaIn my role as Merchandise Controller, I am responsible for the structured management and analysis of merchandise flows within AT & CH. My focus is on efficient merchandise management as well as data-based optimization of inventory and transfers.Tasks & Responsibilities:
- Control and monitoring of merchandise management
- Planning and instruction of transfers between locations
- Tracking and control of deliveries
- Reorder planning based on sales and inventory analysis
- Analysis of sales and inventory key figures
- Creation and evaluation of Excel reports
- Working with pivot tables and cubes for data-based decision support
- Tom Tailor Retail GmbHBuying D2CFASHION AND COSMETICSAugust 2023 - October 2024 (1 year and 2 months)Wörgl, AustriaAs a buyer, I was responsible for seasonal assortment planning and item selection. My focus was on market-oriented selection, data-based forecast planning, and continuous analysis of sales figures.Tasks & Responsibilities:
- Planning and execution of seasonal orders
- Forecast submission based on sales and market analysis
- Item selection and assortment planning
- Creation and evaluation of best/worst seller lists
- Analysis of sales figures for optimization of inventory and reorders
- Tom Tailor Retail GmbHBackofficeFASHION AND COSMETICSJanuary 2022 - August 2023 (1 year and 7 months)Wörgl, AustriaIn my role in the back office, I supported the team organizationally and administratively in daily business. I ensured structured processes and smooth internal coordination.Tasks & Responsibilities:
- Phone & email management
- Creation of Excel lists, Microsoft Forms surveys, and PowerPoint presentations
- Planning and organization of team events
- Travel planning and booking
- Support with projects and administrative processes
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Education
- Neuromarketing and AdvertisingWirtschafts- und Gesundheitsakademie Wien2021Diplomausbildung Neuromarketing und Werbung
- Training as a DecoratorWIFI2012Ausbildung zur Dekorateurin