Freelancer profile translated to English.
Back to original languageAbout Vaimiti
Hello and welcome to my profile,
Experienced executive assistant currently in post, I also offer my skills for your projects as a freelancer. My goal: to save you precious time and effectively structure your organization, with complete peace of mind.
I support you remotely with all your administrative and organizational needs:
- Calendar management and meeting coordination
- Professional travel arrangements
- Administrative follow-up (invoices, expense reports, files)
- Project and team coordination
- Optimization of your internal processes
Beyond classic assistant tasks, I bring you real added value: analytical skills, production of attractive visuals, data structuring, and decision-making support.
Dynamic, committed, and results-oriented, I enjoy challenges and fully invest myself in each mission. My organizational skills, responsiveness, and efficiency allow me to adapt quickly to your needs, even in demanding environments.
Although I am currently employed, I remain very available and flexible, with an excellent ability to manage multiple priorities. You can count on me for reliable, discreet, and professional support.
See you soon,
Madame LAO Vaimiti
French
Native or bilingual
English
Conversational
Spanish
Fluent
Remote only
Primarily works remotely
Experience
- SPHEREA ToulouseExecutive AssistantAVIATION AND AEROSPACEDecember 2024 - Today (1 year and 6 months)Toulouse, FranceExecutive assistance and operational support within an international environment, with a high volume of travel and multi-stakeholder coordination.
- Full management of professional travel (France and international): transport, accommodation, mission logistics
- Management and control of expense reports (Concur), travel time, and specific allowances
- Follow-up of travel-related invoicing and management of supplier claims
- Training of employees on Egencia and Concur tools
- Participation in the redesign and implementation of the company's travel policy
- General administrative management: correspondence, information memos, document formatting
- Organization of meetings and appointments: scheduling, rooms, visitor reception, logistics (Wi-Fi, catering, reception)
- Management of directors' calendars and coordination of schedules (invitations, meetings)
- Monitoring of supplies and orders (office supplies, client reception)
- Entry of purchase requests, order tracking, validation, and transmission of invoices to accounting
- Contribution to the organization of internal events (seminars, parties, plenaries)
- Participation in internal communication (newsletter)
- Updating the group's organizational chart
- Participation in cross-functional projects (tool deployment, working groups)
- Pierre FabreAdministrative and Management Assistant – Regulatory AffairsMEDICALJune 2024 - December 2024 (6 months)Toulouse, FranceAdministrative and management assistance within a regulatory department, liaising with internal teams and external service providers.
- Administrative support to the department's internal services
- Management of staff travel and reimbursement of expenses
- Organization of internal meetings and events (end-of-year meals, department meetings)
- Sales support: monitoring of provisional budgets
- Entry and tracking of a large volume of purchase requests
- Monitoring of service contracts and associated invoicing
- Participation in employee integration and departure processes (onboarding / offboarding)
- Internal communication on employee arrivals and departures
- Management of orders for promotional items and IT equipment
- Organization of professional events (conferences, team building, lunches)
- SPHEREA ToulouseExecutive AssistantAVIATION AND AEROSPACEMarch 2024 - June 2024 (3 months)Toulouse, FranceExecutive assistant role focused on travel management, administrative organization, and team coordination.
- Organization and management of employee business travel
- Management of expense reports, foreign allowances, and travel time
- Follow-up of travel-related invoicing
- Training of employees on travel and expense management tools
- Organization of meetings and visitor reception
- Administrative management: correspondence, information memos, document formatting
- Monitoring of internal purchases and orders
- Management and coordination of executive calendars
- Participation in the organization of internal events
- Contribution to process improvement projects (travel policy)
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Education
- BTS Assistant de ManagerLycée Aorai Polynésie Française2016Formation orientée assistanat de direction, gestion administrative, organisation de projets, communication professionnelle et maîtrise des outils numériques.
- Bachelor's Degree in Tourism Engineering ManagementISTHIA Toulouse2018Formation axée sur le management, la gestion de projets, l’organisation d’événements, la communication et la coordination d’activités en environnement professionnel.