Freelancer profile translated to English.

Description

Hello,

My name is Toilha, and I am currently offering my services as an administrative assistant.

I enjoy challenges and discovering new horizons, so I am open to any discussion to review your expectations and my capabilities to help you successfully complete your projects.

Below are the services I can offer you, this list is not exhaustive:

Administrative Assistant:

- Administrative processing of files and secretarial work

- Calendar management

- File tracking

- Letter writing

- Email management

- Internal communication of information

- Invoice control

- Travel organization

- Data entry

- HR Management

- Management and monitoring of contracts and relations with contractors

- Preparing a response to a tender

- Price revision

Sales Administration Assistant:

- Order entry and acknowledgment of receipt

- Customer and supplier relations

- Order management and tracking

- Deadline modification

- Invoicing, chasing unpaid invoices

- Checking and verifying supplier invoices

- Issuing a delivery note or proof of delivery

- Creating and tracking after-sales service files

- Organizing delivery: customer pickup or carrier delivery

Administrative Assistant - Public Contracts:

- Administrative processing of files and secretarial work

- Preparing a response to a tender

- Contract management and monitoring

- Relations with public bodies and suppliers

- Contract setup (setting up offers on the platform)

- Price revision: sending price lists and applying new prices on a fixed date

- Invoicing, sending invoices to Chorus

- Processing rejected, suspended invoices

- Relations with the Sales Administration department

- Creating customers, customer groups belonging to the same contract

Do not hesitate to contact me if you need more information.

See you soon!

Languages

French
Native or bilingual
English
Basic

Workplace preferences

Can work on-site

Bretignolles (up to 50km), Nantes (up to 10km), Poitiers (up to 10km), Angers (up to 10km), Cholet (up to 10km)

SCIC Mangeons Bio Ensemble
Administrative Assistant
RESTAURANTS AND FOOD SERVICE
May 2024 - Today (2 years and 1 month)
Bressuire, France
Administrative assistant at MBE, I provided support for tender responses. I manage contract setup, price revisions, and price transmission to public bodies. I request quotes from suppliers for relevant periods to lock in prices. I configure our software for sales administration and proceed with order invoicing, verifying that all elements are present on the invoice (commitment number, contract number, etc.). I export invoices to Chorus Pro and make modifications as needed. Every quarter, I prepare the FranceAgriMer justification for all relevant public bodies so they can submit their aid applications.
Price Revision Response to Tender Invoicing FranceAgriMer Justification Statistics
SLT SAS
Administrative Assistant for Quality Monitoring
TRANSPORTATION
January 2023 - April 2024 (1 year and 4 months)
Bressuire, France
- Administrative management of staff and temporary workers: managing all drivers across 3 sites (Bressuire (headquarters), Lyon, and Avignon)
- Entry of damages and accidents: reporting incidents to insurance and contacting third-party drivers
- Monitoring accident rates: requesting quotes, tracking repairs, and forwarding invoices to the accounting department
- Interviews with drivers
- Developing the driver bonus table
- Ensuring driver replacement in case of absence: collaborating with several temporary employment agencies
- Dispute management
Administrative Follow-up Email Management Quality Monitoring Compensation and Bonus Programs Conflict Management HR Management Letter Writing Meeting Organization Interviews Data Entry Dispute Management
GEN79
Production Management Assistant
AGRICULTURE
June 2022 - September 2022 (3 months)
Bressuire, France
- Email management
- Production verification (actual stock / computer stock)
- Creation of Production Orders
- Order taking
- Verification of production file regulations
- Meeting minutes
Administrative Management Customer Relations Inventory Management File Management Meeting Organization