Freelancer profile translated to English.

Description

I am Thifany Rouyer. My job? To become your right-hand person to manage your company's daily administration and allow you to focus exclusively on your core business.

As an independent manager, I am not just an executor.

With 13 years of expertise, I act as a partner to:

**Manage daily administration**:

I take care of the day-to-day management of your structure: processing mail, organizing schedules, digital or physical filing, and drafting your internal documents. I streamline the link between management, staff, and your external partners.

**Secure your cash flow**:

I manage your billing cycles (quotes/customer invoices and supplier validation).

My specialty? Tracking payments and firm yet diplomatic customer reminders to reduce your payment times.

**Manage your resources**:

I manage your insurance contracts, track claims, and optimize your fleets (vehicles, telephony, equipment).

I also take care of employee time tracking and payroll preparation.

**Develop your business**:

I manage the administrative side of your Tenders, a major growth lever often neglected due to lack of time.

Thanks to my professional background, I am operational from day one. No training, no social charges, no long-term commitment.

My usual deliverables and interventions:

Management and administrative organization of the company's daily life.

Dashboards, activity reporting, and cash flow monitoring.

Public/private tender application files.

General services management and payroll variable tracking.

Based in Saint-Chamas, I work remotely or at your premises in the Miramas, Salon-de-Provence, and surrounding areas.

Ready to delegate to unlock your potential? Contact me to discuss!

Languages

French
Native or bilingual

Workplace preferences

Can work on-site

Saint-Chamas (up to 50km)

TR GESTION
Independent Administrative Assistant
January 2025 - Today (1 year and 5 months)
Saint-Chamas, France
Commercial, Financial & Treasury Management

Complete billing cycle: Preparation of quotes, customer invoicing, and rigorous validation of supplier invoices.

Cash Flow Optimization: Tracking payments, proactive customer reminders, and dispute management.

Accounting & Reporting: Activity reporting, management of outstanding invoices (FNP - Factures Non Parvenues) and invoices to be issued (FAE - Factures À Établir) for up-to-date accounting.

Construction Specificity: Administrative follow-up and release of retention guarantees.

Sales Administration & Tenders

Public/Private Contracts: Complete administrative management of Tender files (tender monitoring, partner search, administrative documents, deadline compliance).

Insurance: Contract management and rigorous tracking of claims files.

Human Resources & Proximity Management

Management Support: Preferred interface between management and staff, streamlining internal communication.

Payroll Preparation: Employee time tracking and preparation of payroll elements for the accountant.

Fleet & General Services Management

Fleet Management: Management and optimization of fleets (vehicles, equipment, telephony).

Partner Interface: Supplier relations and negotiation of service contracts.
Administrative Management of Tenders Administrative Management & Reporting Billing Cycle & Treasury Management Technical and Financial Monitoring Customer Reminders & Overdue Payment Management
ETABLISSEMENTS MORIN
Executive Assistant
CIVIL ENGINEERING
January 2020 - January 2024 (4 years)
Miramas, France
Management & Human Resources Department

Head of Administrative Department: Global management of activity and process organization.

Support and link between management and staff: Preferred interface for streamlining internal communication.

Employee time tracking and payroll preparation: Monitoring working hours and preparing payroll variables.

Financial & Treasury Management Department

Customer quotes and invoicing: Complete management of the sales cycle.

Supplier invoice validation: Control and monitoring of expenditure commitments.

Payment tracking and customer reminders: Cash flow optimization and reminder management.

FNP and FAE tracking: Accounting management of Outstanding Invoices (FNP) and Invoices to be Issued (FAE).

Tracking and release of retention guarantees: Technical management of payment guarantees (construction/contract specificity).

Management & General Services Department

Reporting: Creation and monitoring of dashboards for activity management.

Administrative management of tenders: Compilation and monitoring of application files.

Fleet management: Monitoring and optimization of fleets (vehicles, telephony, equipment).

Management and monitoring of insurance and claims: Contract administration and claims file management.
ETABLISSEMENTS MORIN
Administrative Assistant
CIVIL ENGINEERING
January 2012 - January 2020 (8 years)
Miramas, France
Financial & Treasury Management

Customer quotes and invoicing: Complete handling of the sales cycle.

Supplier invoice validation: Compliance check and payment monitoring.

Payment tracking and customer reminders: Cash flow management and reduction of payment times.

Tracking and release of retention guarantees: Administrative management of bank guarantees and fund release (construction expertise).

Administrative & Logistics Management

Administrative management of tenders: Compilation of application files and compliance with contractual deadlines.

Fleet management: Monitoring and optimization of fleets (vehicles, equipment, telephony).

Management and monitoring of insurance and claims: Contract administration and claims file management.