Tanya Florence Pheulpin Pistruin

Senior Executive Assistant & Office Manager for over 20 years, I currently support 7 companies in various sectors (healthcare, education, consulting, business services) in managing and structuring their support functions.

I act as the right-hand person to executives to coordinate administrative, financial, HR, and organizational activities.

Depending on each client's needs, my missions include:

• Administrative and financial management: invoicing, reminders, cash flow monitoring, bank reconciliations, VAT, coordination with the accountant.

• Human resources: contracts, personnel files, payroll preparation, health insurance, occupational health, relations with social security bodies.

• Office Management: office organization, vendor management, supplies, logistics, and team coordination.

• Executive Assistance: managing complex schedules, organizing meetings, preparing materials, and monitoring priorities.

• Operational coordination: implementing dashboards, procedures, management tools, and process optimization.

Examples of ongoing missions:

• Service company: monitoring activity reports, client invoicing, and supplier invoice control.

• International school: HR management, family billing, and administrative coordination.

• Medical institute: negotiation with URSSAF and tax authorities, financial and administrative structuring.

• Consulting firm: personnel administration and payroll preparation.

• Medical writing company: treasury, VAT, and accounting coordination.

Additionally, I offer Organizational Reset for companies facing undefined roles, inefficient processes, or decision-making delays.

Objective: clarify the organization, streamline operations, and sustainably improve performance.

Supporting executives and SMEs in structuring their organization and managing their operations.

• Coordination of support functions (HR, finance, administrative)

• Structuring internal processes

• Management of cross-functional projects

• Interface between management/teams/partners

• Optimization of organization and workflows

Administrative & financial

• Financial monitoring and treasury

• VAT declarations and tax obligations

• Bank reconciliations

• Interface with accountant and organizations