Freelancer profile translated to English.
Back to original languageAbout Stephanie
Are you losing time every day due to unanswered emails or unorganized invoices?
As a virtual assistant, I support you in organizing your back office in a structured and reliable manner.
With over 20 years of commercial experience, I ensure clear processes, reliable communication, and clean documentation in the background. I work in a structured, discreet manner with a keen eye for details, deadlines, and completeness.
My focus is on operational relief in day-to-day business:
- Structured processing and answering of emails
- Organization and maintenance of digital mailboxes
- Digital recording of incoming and outgoing invoices
- Systematic data entry and data maintenance
- Structuring of digital filing systems and documents
Through my many years of experience as a personal assistant to the management and in property management, I am accustomed to independently organizing administrative processes and acting as a reliable interface between internal and external contacts.
I specialize in ongoing back office projects that require continuous, careful, and structured processing of digital communication and administrative data.
The result: a tidy email inbox, a transparent invoice overview, and well-maintained, traceable data systems.
Remote | Available 2 days per week | Daily rate €300
German
Native or bilingual
Remote only
Primarily works remotely
Experience
- BaugenossenschaftProperty Management EmployeeCIVIL ENGINEERINGJuly 2018 - Today (7 years and 11 months)Kelsterbach, GermanyJob Description:Responsible for the administrative and organizational support of property management, with a focus on member and property data management.Areas of Responsibility:
- Organization and structuring of the entire office workflow
- Management and maintenance of member and property master data
- Preparation of utility and ancillary cost statements
- Cash management and control of incoming and outgoing payments
- Representation of the accounting department during absences
- Correspondence with members, service providers, and authorities
- SeniorenresidenzExecutive AssistantNovember 2004 - June 2018 (13 years and 7 months)Job Description:Responsible for the structured organization of the executive office and for administrative, accounting, and coordinating tasks in ongoing business operations.Areas of Responsibility:
- Administrative support for management in daily operations
- Independent mail processing and professional correspondence
- Organization of meetings and small events, including preparation and minute-taking
- Maintenance of appointment, employee, and customer lists
- Weekly preparation and coordination of the event calendar
- Close collaboration with the cultural department
- Central point of contact for employees, residents, relatives, guests, and external companies
- Booking and organization of business trips
- Management and procurement of office supplies
- Support with internal IT issues
- Invoice verification, cash management, and representation of the accounting department
- Bookkeeping support for the preparation of monthly resident statements
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