Freelancer profile translated to English.

Description

As a solution finder, I take over your administrative and organizational tasks so that you have time for the essentials again – your core business.

With clear processes, efficient project management, and an eye for detail, I ensure that workflows run more easily, faster, and more professionally.

Whether for occasional relief or ongoing support – you get exactly the assistance you need, flexibly and without long familiarization periods.

Languages

English
Native or bilingual
German
Native or bilingual

Workplace preferences

Can work on-site

Hamburg (up to 50km)

Stefanie Jantos, die Lösungsfinderin!
Personal Assistant, Executive Assistant, Project Assistant & PMO
SOFTWARE PUBLISHING
January 2019 - Today (7 years and 5 months)
Hamburg, Germany
•  Personal Assistant and Travel Manager for VIP clients
◦ - Extensive daily and travel planning at home and abroad
•  Project management, including
◦ - Change management and out-carving
◦ - Coordination and integration of new service providers (outsourcing)
◦ - Support and implementation of new office and work concepts
◦ - Relocation management
◦ - IT projects such as coordinating the switch of 470 locations to VoIP, support and implementation of a new hardware concept including distribution of new equipment (>500 employees).
◦ - Support for project management and product owners in outsourcing IT to a GmbH, assistance in creating concepts (migration, handover, cooperation).
◦ - Training coordination (LMS)
•  Executive Assistant
•  Office Management and Optimization
•  Relocation Management
•  Event organization (team building, company parties, workshops)
•  Presentation creation
•  Travel Management
•  Travel expense reports
Relocation Management Project Management Travel Organization Sense of Responsibility Organizational Skills
URBANA Energiedienste GmbH
Assistant to the Executive Management
August 2014 - June 2019 (4 years and 10 months)
•  Extensive appointment coordination and travel planning as well as administrative preparation and follow-up
•  Preparation and follow-up of meetings, workshops, and team events
•  Partial project management
•  Handling correspondence for superiors
•  Tracking follow-ups and deadlines
•  Creating presentations for internal and external meetings
•  Minute-taking for executive and management meetings
•  General office management
•  Reception duties
Hermes Fulfilment GmbH
Assistant to the COO Operations
March 2010 - June 2014 (4 years and 3 months)
Areas:
•  Security, Haldensleben, Löhne & Ohrdruf distribution centers
•  Returns operations Hamburg
•  Direct shipping