Freelancer profile translated to English.

Description

Seasoned professional in administrative, financial, and HR management, I support executives and their teams in structuring, securing, and optimizing their activities.

I provide support or outsourcing for all administrative, accounting, financial, and HR functions, with a pragmatic, rigorous, and results-oriented approach.

My goal: to secure processes, improve internal organization, and allow executives to refocus on their core business.

Work values: reliability, structure, rigor, and commitment.

Terms: one-off or recurring missions – remote.

Offers / Services:

Block 1–ADMINISTRATION

Administrative structuring and organization
Document management and procedures (Writing and monitoring ISO processes)

Block 2 – ACCOUNTING FINANCE

Budget and Cash Flow Monitoring / Dashboards
Current accounting management (clients / suppliers)
Invoice processing, recording, and payment, Bank reconciliations,
Invoicing, payment tracking, reminders, debt collection
Accounting preparation (Expense reports/VAT/Balance Sheets) and liaison with accountant

Block 3 – HR

Management of employee contracts and files, Onboarding, Annual reviews
Time, absence, and payroll tracking
Administrative follow-up of personnel (contracts, arrivals/departures, absences)
Tracking of authorizations, driving permits, and regulatory certificates

Block 4 - TENDERS

Preparation and formatting of applications and tender submissions
Formatting of technical memorandums and reference files
Contractual, accounting, and administrative monitoring of public contracts
Tracking of tender files

Block 5 - SALES ADMINISTRATION

Management of quotes, orders, delivery notes, invoices, certificates
Development and monitoring of team and intervention schedules
Organization, control of supplies and orders

Languages

English
Native or bilingual
Spanish
Conversational
Catalan
Basic

Workplace preferences

Remote only

Primarily works remotely

Signes Paysages
Executive Assistant, Administrative and Accounting Assistant
ARCHITECTURE AND URBAN PLANNING
May 2025 - September 2025 (4 months)
Bègles, France
• • Management of employment contracts, absences, arrivals/departures, work/accident insurance, expenses, payroll.
• • Recording and processing of purchase invoices, supplier invoices, bank reconciliations.
• • Invoicing and reminder management.
• • Handling internal and external requests, follow-up
• • In-depth knowledge of public procurement rules.
• • Ability to organize and process information according to administrative or legislative procedures.
• • Drafting and monitoring of public tender offers
• • Administrative follow-up of public contracts (update rates, renewal or end of contract).
• • Maintaining order tracking and construction progress to proceed with invoicing
• • Client communication and follow-up to respond to specific requests and resolve issues
• • Participation in the drafting of commercial proposals
• • Updating the client database and sales statistics/tracking of tender file acceptance
Administrative Management Tender Management Microsoft Excel Accounting Debt Collection
Milton
Executive Assistant / HR Officer
DEFENSE AND MILITARY
July 2024 - May 2025 (10 months)
Mérignac, France
• • Drafting and publishing job advertisements
• • Evaluating candidates over the phone before their interview
• • Assisting new employees during their onboarding to facilitate their integration.
• • Supervising the management of employment contracts, leaves, absences, and employee files.
• • Managing payroll and processing salary payments
• • Verifying the legal compliance of administrative processes, ensuring compliance of employee and candidate data (monitoring regulations)
• • Identifying training needs and implementing training plans with funding research
• • Monitoring legal and social developments (labor law, workplace safety).
• • Overseeing company practices to ensure compliance with legislation.
• • Recording supplier invoices
• • Performing accounting entry reconciliation
• • Managing daily accounting operations
• • Ensuring payment and debt collection monitoring
• • Paying suppliers
• • Performing bank reconciliation
• • Managing employment contracts, absences, arrivals/departures, payroll, work/accident insurance, leaves, training.
• • Recording and processing purchase invoices,
• • Performing HR administrative follow-up and legal watch,
• • Drafting documents, and handling telephone and in-person reception,
• • Taking charge of the agency's daily management (building and vehicle maintenance, checking air conditioning and fire extinguishers, etc.).
• • Establishing the annual Training Plan: negotiation with the OPCO, public and group interface - Funding research
• • Liaising with the sales force to manage sales administration
• • Managing the director's and certain management committee members' calendars and scheduling appointments
• • Organizing business travel
• • Preparing and organizing meetings

• • Writing ISO procedures for HR, Administration, and Accounting
HR Support Administrative Management Henrri Payroll Management Accounting
Humanitat sl
Remote Executive Manager
CONSULTING AND AUDITS
June 2023 - June 2024 (1 year)
Encamp, Andorra
• • Remote assistance to 3 executives: administrative, financial, and HR.
• • Reporting, document preparation, organizational watch.
• • Providing constant support and ensuring every interaction is a positive experience.
• • Confident Problem-Solving: Identifying and resolving issues quickly by providing effective solutions.
• • Building Relationships: Using communication skills to establish strong, lasting relationships and seeking satisfaction from one's interlocutor(s).
• • Collaborating closely with executives to share ideas and contribute to continuous service improvement.
• • Complete mastery of the Office Suite (Word, Excel, PowerPoint), Outlook.
• • Knowledge of ERP systems (Sage, SAP, OOTI) and strong aptitude for HR management systems and specific IT tools.
• • Ability to adapt quickly to new software and information systems
• • Assisting and informing clients through remote communication methods such as phone, email, online chat, or social media.
• • Responding to information requests and resolving client issues
• • Proposing products and services tailored to client needs to improve satisfaction
• • Handling client complaints professionally and efficiently
• • Tracking client files to ensure continuous service quality
• • Participating in the improvement of customer service procedures by providing feedback
• • Keeping up-to-date knowledge of the company's products and services
• • Preparing necessary commercial and administrative documents
• • Participating in the development of commercial offers and contract negotiation
• • Managing client orders from reception to delivery
• • Tracking client files and updating databases
Microsoft Excel Spanish Catalan Quotes and Invoicing Debt Collection