Freelancer profile translated to English.

Description

With over four years of experience in the territorial public sector and over 10 years of experience in the private sector as an executive assistant, my expertise extends to budget and administrative management, ensuring an organization's performance and cost optimization. My proficiency in office automation, budget development, and project monitoring contributes to achieving financial and strategic objectives.

Responsibilities as an Administrative Manager include team management, rigorous budget monitoring, and administrative and HR watch. These tasks reflect my values of excellence and commitment to my company's mission, while reinforcing my passion for continuous professional development and teamwork.

Industry field of expertise

Languages

French
Native or bilingual
English
Fluent
Spanish
Conversational

Workplace preferences

Remote only

Primarily works remotely

Agglomération Creil Sud Oise
Administrative Manager and Financial Monitoring
September 2023 - Today (2 years and 9 months)
Montataire, France
• Development of the operating budget for all the agglomeration's assets.
• Entry of the budget (operating and investment), presentation of the budget to elected officials.
• Budget monitoring and control. Development and monitoring of budget amendment requests.
• Management, analysis, and cost optimization.
• Development and monitoring of grant application files and responses to calls for projects.
• Entry of reports and drafting of resolutions for the executive committee and community council.
• Manager of the secretariat department (2 people).
• Administrative and HR watch (leave, absences, sick leave) for the Heritage Department.
• Administrative monitoring of the agglomeration's projects (Footbridge at Creil Station, Departmental Dojo, rehabilitation and remediation of brownfield sites).
Agglomération Creil Sud Oise
Executive Assistant for the Heritage Works Department and the IT Department
September 2020 - January 2025 (4 years and 4 months)
Creil, France
Development and monitoring of grant application files and responses to calls for projects. Entry of executive committee and council reports in 'déliblogik' and visa tracking. Budget entry in support of department heads (budget preparation for DTP and DSI) and amendment preparation. Ensuring administrative and HR watch (leave, absences, sick leave) for both departments. Implementation and monitoring of dashboards and budget progress reports. Exploitation and analysis of dashboards (Minutes, BDC, Leave, On-call, Resolutions, Contracts, Management Control...) for the DSI, Heritage, and Building departments. Contract monitoring, drafting of tender documents, monitoring contract execution (BDC, amendment, acceptance...), and ensuring interface with the public procurement department. Administrative management of the Directorate's structuring projects (GOSS, GCA, Departmental DOJO, Passerelle Gare, Grand Paris). General coordination and workload management, team organization, and supervision of 2 assistants. Monitoring of budgets per equipment. Monitoring of the preparation of ERP regulatory checks and safety commissions per equipment in coordination with the building assistant. Verification of the progress of sports facility programming and financial monitoring and execution control. Incident monitoring (e-ticket and others). Mobile phone fleet management (line creation, activation, and configuration). Support for users and troubleshooting. Organization of schedules, meetings, drafting of minutes, and transmission. Preparation of travel: OJ, file preparation, attendance, invitations, room setup, and other reservations. All other administrative tasks related to the Executive Assistant position. Creation and recording of BDCs.
Boeing Distribution Services Inc.
Executive Assistant
October 2016 - September 2020 (3 years and 11 months)
Senlis, France
Facility management. In charge of general services. Assistance in preparing presentations and documents drafted to BOEING standards. Organize and ensure the smooth running of meetings, seminars, and other internal events, inviting numerous participants from different countries. Management and negotiation of supplier contracts. Travel arranger for France and organization of internal travel. Internal and external communication. Management and monitoring of supplier invoicing in liaison with Germany. Support to the security manager. Support to the Finance Department based in Germany. Support to IT based in the UK. Ensure the filing (electronic and/or manual) of all documents necessary for the Directorate. Perform all administrative tasks required by the Directorate (expense reports, research, drafting, translations, etc.).