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Sofía RuizSR

Sofía Ruiz

Virtual Assistant | Secretary and Administrative

€100/day
Madrid, ES
8-15 years

Average response time: 12 hours

Freelancer profile translated to English.
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About Sofía

Hello! I am a Virtual Assistant and I help professionals, agencies, and companies free up time by managing their daily operations with complete organization and confidentiality.
I handle administrative and operational tasks so you can focus on growing your business.
If you're here, you're probably looking for someone who not only understands your vision but knows how to "bring it to life," "optimize time," and make things "happen" without losing your mind along the way.

I know perfectly well that in your day-to-day life you are looking for agile solutions, measurable results, and an efficient workflow that takes away your headaches, instead of creating them.

How can I help you?

Administrative management: Email control, message filtering, and agenda organization.

Customer service: Reservation management, answering questions by email or chat, and post-sales support.

Invoicing: Issuing invoices, budget control, and payment tracking.

Productivity tools: Expert handling of Google Workspace and Microsoft Office.

I am a proactive, detail-oriented, and highly adaptable person.

Let's talk about your project!
  • Spanish

    Native or bilingual

  • English

    Conversational

Can work on-site
Madrid (up to 50km)

Experience

  • Colegio Pureza de María
    Administrative - Secretary
    April 2026 - Today (4 months)
    Madrid, Spain
    Certified Virtual Assistant by Mamis Digitales, specializing in school management. I coordinate the secretariat, attend to families and teachers, handle enrollments, and manage digital/physical archives. I optimize educational platforms and collections, bringing order, efficiency, and a personal touch to your center.
    Customer Service Microsoft Office Collections Management Customer Service Telephone Support
  • Colegio Loreto – FESD
    Administrative - Secretary
    February 2026 - April 2026 (2 months)
    Madrid, Spain
    • • Public reception at the secretariat, receiving visitors, and managing the telephone switchboard and corporate email.
  • Congregación de los Sagrados Corazones de Jesús, María y del S.S. Sacramento
    Provincial Administrative - Secretary
    February 2025 - January 2026 (11 months)
    Madrid, Spain
    • • Administration and Finance: Management and payment of payroll and supplier remittances; cash control, reconciliation, and asset management in RETA for accounting purposes.

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Education

  • Certification in Virtual Assistance and Social Media
    Mamis Digitales
    2026
    Certificación en Asistencia Virtual y Social Media
  • Technician
    2010
    Técnico

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