About Shannon
I am a Operations Consultant advertising my services through "The Organised Space". With 6 years of experience, I help businesses organise and streamline their operations, workflows, and environments—so teams can work more efficiently with less chaos.
From messy processes and scattered systems to unclear responsibilities and inefficient setups, I bring structure to how your business runs—both digitally and physically.
Whether you're a startup, freelancer, or growing company, I design clear workflows, organise your internal systems, and optimise your workspace to support smooth, consistent day-to-day operations.
My Digital Business Card:
English
Native or bilingual
German
Conversational
Can work on-site
Berlin (up to 50km)
Experience
- IRAP Berlin gGmbHOperations & Office ManagerCIVIC AND SOCIAL ORGANIZATIONSDecember 2023 - January 2026 (2 years and 1 month)Berlin, Germany• ● Led end-to-end operational analysis across procurement, vendor management, facilities, and technology systems — diagnosing inefficiencies and designing process improvements.• ● Managed and monitored complex multi-currency budgets across Germany and the United States, producing financial accountability reports and variance analyses for senior stakeholders.• ● Conducted compliance assessments across finance, health & safety, property, and operational policies, identifying risk gaps and recommending corrective actions.• ● Designed and implemented operational frameworks for procurement, travel, and expense management — documenting workflows, defining controls, and measuring adoption outcomes.• ● Tracked organisational milestones and KPIs across teams, translating operational data into structured progress reports for leadership decision-making.• ● Served as a strategic liaison between operations, finance, and programme teams — reconciling competing priorities, resolving documentation discrepancies, and ensuring audit-ready records.
- OSF Berlin GmbHLegal SpecialistLEGALApril 2023 - October 2023 (6 months)Berlin, Germany• ● Coordinated logistics and documentation for complex international legal and programme initiatives, ensuring regulatory alignment across multiple jurisdictions.• ● Supported compliance audits by preparing structured evidence packages, gap analyses, and reporting outputs for internal and external review.• ● Maintained authoritative documentation repositories across multiple stakeholder groups, applying document control standards to ensure traceability and version integrity.• ● Drafted and quality-reviewed internal reports, compliance summaries, and programme briefings for legal and programme leadership.• ● Performed systematic accuracy reviews of legal and operational documentation, flagging inconsistencies and ensuring alignment with policy frameworks.
- OSF Berlin GmbHExecutive Officer -Office of the Gen. CouncilApril 2022 - March 2023 (11 months)Berlin, Germany• ● Prepared executive briefings, analytical reports, and decision-support presentations for senior legal and organisational leadership.• ● Drafted, reviewed, and critically analysed policy, legal, and compliance documentation — assessing clarity, consistency, and risk exposure.• ● Led cross-functional coordination across HR, Legal, IT, and Operations, aligning stakeholders on shared deliverables and compliance obligations.• ● Directed documentation and reporting for a major office closure project, applying structured project management and risk analysis throughout the lifecycle.• ● Designed scalable documentation systems for legal and operational processes, establishing naming conventions, version control, and audit trails.• ● Managed high-level international communications and ensured policy alignment across offices in multiple countries.• ● Tracked and reported compliance status across multiple regulatory jurisdictions, flagging exposure and recommending remediation steps.
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Education
- MSc. Global Ethics and JusticeUniversity of Birmingham2020MSc.
- Business AdministrationHochschule für Wirtschaft und Rechts2017Business Administration
Certifications
- Office Management CourseIAP Career College2024
- British Sign LanguageThe Centre of Excellence