Freelancer profile translated to English.
Back to original languageAbout Sébastien
As an event manager, my approach to work involves several key steps to ensure the success of the event. Here's a brief overview of my method:
1. Initial Consultation:
- Meet with the client to understand the event's goals, objectives, and vision.
- Discuss budget, timeline, and any specific requirements or preferences.
2. Strategic Planning:
- Develop a comprehensive event plan, including logistics, schedule, and a detailed task list.
- Identify and source suitable venues, vendors, and services based on the client's needs and budget.
3. Budget Management:
- Create and manage a detailed budget, allocating funds effectively to maximize value.
- Negotiate with vendors to secure competitive pricing without compromising quality.
4. Communication and Coordination:
- Establish clear communication channels with the client, vendors, and event team.
- Provide regular updates to the client on progress and promptly address any concerns.
- Coordinate logistics and manage all event elements to ensure a seamless experience.
5. Problem-Solving:
- Anticipate and proactively address potential challenges before they arise.
- Implement creative solutions to resolve issues during the planning and execution phases.
6. On-Site Management:
- Oversee day-of-event logistics, ensuring all elements are in place according to the plan.
- Manage the event team and vendors to ensure smooth execution.
- Handle last-minute issues with composure and efficiency.
7. Post-Event Evaluation:
- Conduct a debrief with the client and key stakeholders.
French
Native or bilingual
English
Fluent
Can work on-site
Paris (up to 50km), Orléans (up to 50km)
Experience
- Modern EventsEvent Organizer and Coordinator - CEO & FounderPUBLIC SECTOROctober 2022 - Today (3 years and 7 months)Corbeil-Essonnes, France- Organization, planning, and coordination of events for professionals and individuals: tender, venue search, site inspections, specifications design, quotes and invoices, event proposals to companies, day-of supervision.All types of events: seminars, conferences, garden parties, private parties, hen/stag parties, weddings (wedding planner), birthdays,...- Commercial animation for companies; product promotion, tasting, presentation, brand ambassador- Event stage manager: management of corporate assignments, participation in filming, stand setup, entertainment, supervision and coordination of a team, skills=[]
- Château de Vaux-le-VicomteStage Manager and Team LeaderPUBLIC SECTORNovember 2024 - January 2025 (2 months)Melun, FranceRole:- Coordinate the overall activity of the ice rink.- Lead all ice rink personnel.Main missions:- Ensure the installation and configuration of the site before the official opening to the public.- Ensure the proper execution of the rink setup and equipment delivery.- Supervise the team to meet the expectations of users and the community.- Ensure the smooth running of activities.- Ensure the daily preparation, closing, and maintenance of the site.- Ensure the final closure of the site.
- ITi ForumsEvent Project ManagerPUBLIC SECTORJanuary 2024 - March 2024 (2 months)Paris, FranceMy role is to support the team in implementing various event and digital projects. For in-person events, my tasks include sourcing vendors, logistical management, coordinating speakers, and sponsors. For digital events, I am responsible for client relations, content management, setting up invitation and communication campaigns, and post-event follow-up.Detailed Mission:I. Organization of in-person eventsUpstream production:- Sourcing vendors and venues,- Relations and negotiation with vendors,- Schedule management,- Creation and updating of materials (signage, user manuals, tracking files, participant reservation management, logistical guides, material/staff checklists, dedicated website),- Management of event stock/materials,- Management of speakers and conference schedules,- Design of layout plans (booths, stage, reception area…),- Identify and organize necessary human resources,- Design and coordinate briefings, retro-planning, action lists.Operation:- Coordination of vendors, preparation of briefs- Timing management,- Conference schedule management (technicians and speakers, hosts, …),- Assistance to exhibitors from setup to dismantling,- Preparation of event materials, loading, unloading- Installation, setup of spaces, dismantling of events.Sponsor client management:- Onboarding new clients into the organization process, creating their interface access- Communicating all necessary information for their organization and presence at the event- Client support, communication with clients- Client database management- Updating materials and information on client interfaces dedicated to each eventII. Coordination and management of digital events and lead generation campaigns for clients:- Client relationship management- Obtaining content elements from the client- Event setup in the back office- Setting up the invitation and communication campaign: editorial direction and targeting, HTML creation, distribution, registration management- Organization of briefs and technical tests for speakers- Personal introduction of the webinar on the day and support for smooth running- Post-event follow-up: checking and providing lists of registered and participating individuals, chat transcription, replay distribution, debriefing with participants
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Education
- Professional Bachelor's Degree in Industrial Production Management, Metrology, Quality, and Industrial SafetyUniversité Paris Diderot2013licence en alternance dont les objectifs sont : - Mettre en œuvre une chaîne de mesure, du capteur au traitement numérique de l'information - Appréhender les fonctions et usages des différents types d'instruments utilisés dans les chaînes de mesures - Maîtriser les méthodes expérimentales, les outils de métrologie, de contrôle qualité et de planification d'expériences - Analyser les besoins métrologiques et les documents réglementaires, techniques et normatifs - Caractériser, valider et estimer une incertitude - Définir les procédures d’étalonnage des instruments de mesure
- Wedding Planner CertificationAPR - Ateliers Préparatoires Rochechouart2023Objectif de la formation: - Effectuer un entretien client, synthétiser leurs envies - Connaitre les différentes coutumes liées au mariage - Créer une offre commerciale en fonction du budget - Savoir sélectionner les prestataires les plus adaptés - Négocier les conditions des contrats de prestataire - Sélectionner les bons textes, musiques et rituels - Créer un rétroplanning - Superviser l’ensemble des moyens humains le jour J - Créer un roadbook pour les invités et les mariés - Rebondir et trouver un plan B en cas d’imprévu - Faire un bilan avec les mariés et les prestataires - Analyser les statuts juridiques - Effectuer ses déclarations auprès des services de l’Etat - Réaliser une étude de marché - Créer sa stratégie marketing