Freelancer profile translated to English.

Description

Looking for an experienced freelance Office Manager to structure or support your company's administrative management?

With over 25 years of experience as an Office Manager, RAF, and Executive Assistant, I support VSEs, SMEs, and consulting firms in the administrative, HR, and financial management of their activities.

I provide support in both operational assistance and process structuring.

Areas of Intervention

Administrative and Financial Management

• Client and supplier invoicing

• Unpaid invoice follow-up

• Cash flow monitoring

• Pre-accounting

• Bank reconciliations

HR Management

• Employment start declarations (DPAE)

• Employment contracts and terminations

• Expense report management

• Payroll preparation

• Final settlement

• Onboarding / offboarding

• Organizing medical appointments

Professional Training

• Needs identification

• Training provider search

• OPCO file preparation and follow-up

Tools

Payfit • Alan • Pennylane • Slack • Notion • Google Workspace • Microsoft 365 • Planhat CRM

Accustomed to working with management teams and in growing environments, I provide reliable, structured, and adaptable support.

👉 Feel free to contact me to discuss your needs during a free, no-obligation discovery call.

Languages

French
Native or bilingual
English
Basic

Workplace preferences

Remote only

Primarily works remotely

Réglo
Freelance Office Manager
E-COMMERCE
February 2024 - April 2026 (2 years and 2 months)
- Payroll management on Payfit
- Staff administration (contracts, etc.)
- Purchase tracking in PennyLane (reconciliation, verification)
- Coordination with the accounting firm
Pennylane Notion Supplier Management Personnel Tracking Payroll Management
KOWEE
Office Manager / Administrative and Financial Manager
SOFTWARE PUBLISHING
February 2020 - Today (6 years and 5 months)
Levallois-Perret, France
Client Management
- Sending contracts
- Finance update for invoicing
- Invoice preparation on accounting software
- Sending invoices and quotes
- Receiving purchase orders

Supplier Management
- Receiving quotes and invoices
- Supplier invoice payments
- Forwarding invoices to the accounting firm

Cash Flow Management
- Regular update on current and projected cash flow
- Issuing credit card statements and bank statements
- Storing credit card statements and reconciling them monthly with supporting documents
- Forwarding various statements to the accounting firm

General Expenses Management
- Ordering from suppliers (Coffee, phone, etc.)
- Cost optimization

Management Control
– Monitoring projected P&L
- Updating revenue data
- Updating expenses
- Monitoring N and N+1 budgets
- Updating cash flow

Human Resources Management
- Payroll management (Payfit)
- Ordering meal vouchers
- Training follow-up
- Administrative management of HR files (Recruitment, etc.)
- Management of supporting documents (travel, public transport passes, etc.)
RAF Finance Human Resources QuickBooks Payfit Compta 7 Slack
SKIN AND OUT
Office Manager
FASHION AND COSMETICS
March 2023 - May 2025 (2 years and 2 months)
Paris, France
Client Management
- Receiving purchase orders
- Entering client orders on the logistics provider's extranet
- Tracking shipments
- Preparing invoices on Pennylane
- Sending invoices
- Scheduling LCRs (Bank Collection Orders)
- Bank reconciliation

Supplier Management
- Receiving invoices
- Updating the payment tracking file
- Preparing supplier payments

Human Resources Management
- Preparing variable elements for payroll and forwarding them to the accounting firm
- Ordering Swile meal vouchers
- Administrative management of HR files (OPCO, medical examinations, health insurance, etc.)
- Management of supporting documents (public transport passes, etc.)
Pennylane Slack Trello Supplier Management Client Invoicing Unpaid Invoice Follow-up Preparation of variable payroll elements Supplier Payments Professional Training Management