Freelancer profile translated to English.

Description

Building contractor, are you overwhelmed by administrative tasks?

I am an Administrative and Commercial Assistant for building contractors. My mission is to free up your time and lighten your mental load so you can focus on what's essential: your construction sites.

My goal is simple: to turn your business management into profitability.

The key tasks I handle remotely or in person (depending on the area):

Accounting follow-up and dashboard

•.Commercial management

Email management and customer relations
Administrative follow-up of construction sites
Routine and specific administrative management (RGE, Qualibat, CIBTP, Probtp..)

With10 years of experiencein administrative assistance, I have chosen to put this expertise at the service of building professionals because I understand the challenges of a small structure: urgency, complexity of construction site documents, and the need for impeccable organization. By working with me, you benefit from the rigor of anExpert Assistantwith the flexibility of an outsourced specialist.

Languages

French
Native or bilingual

Workplace preferences

Can work on-site

Annecy (up to 50km)

J.Daniel's CCZ
Versatile administrative assistant (freelance)
CIVIL ENGINEERING
September 2025 - Today (9 months)
Annecy, France
Digital Optimization & Organization:
Setup of a remote professional phone line via 3CX, ensuring continuous commercial availability and better customer service.
Complete organization of the email inbox for priority management and reduced message processing time.
Implementation of an electronic signature (time saving and professionalized communication).

Commercial Management:
Preparation of quotes on the Henrri business software (tool expertise).
Implementation of a proactive quote follow-up process to improve proposal conversion rates.
Creation and optimization of the Google Business Profile (Google My Business) to enhance local visibility and credibility for the contractor.

Administrative and Legal Management:
Management and execution of address changes with all suppliers.
Preparation and transfer of establishment details with INPI (complex administrative task).
Remote Secretarial Services Quote Management (Construction) Customer Follow-up Henrri Software Document Organization
Vinatis
Versatile administrative assistant
E-COMMERCE
September 2014 - September 2024 (10 years)
Annecy-le-Vieux, France
For this role, I managed the complete back-office, from logistics to finance, ensuring the smooth flow of commercial and administrative operations:

Reception and Communication:
Management of physical and telephone reception (clients, suppliers, service providers), ensuring a professional first point of contact for the company.
Management of incoming mail and distribution to relevant departments.
Drafting and preparation of outgoing correspondence.

Basic Finance and Accounting:
Complete management of customer payments (bank transfer, credit card).
Processing of supplier payments (bank transfer, LCR, draft).
Reconciliation of supplier invoices with purchase orders using DMS software.
Preparation of specific invoices for managing transport disputes.

Logistics and Supplier Management:
Monitoring of delayed orders and preparation of purchase orders.
Research and onboarding of new transport partners (Xpo, Laffond).
Management of complex disputes with suppliers and carriers.
Ordering and monitoring of office supplies.

Organization and Administration:
Preparation of quotes for professionals (B2B).
Archiving of documents in paper and digital format.
Setup and management of bookings (hotel, flight, train) for business travel.
Preparation of employee administrative files (non-HR).
Physical and Telephone Reception Communication Transport Management Dispute Management Cash Collection
Centre des finances publiques
Administrative Management Assistant
PUBLIC SECTOR
May 2014 - June 2014 (1 month)
Annecy, France
For this role at the Public Finance Center, I managed information flow and public reception, strengthening my administrative rigor and organizational skills:

Communication Management:
Complete management of the telephone switchboard, handling calls and precise redirection to the appropriate departments.
Physical reception of users during opening hours, managing wait times and directing inquiries.

Document Management:
Management of incoming mail, sorting, recording, and distribution to various offices.
Application of strict administrative procedures specific to the public sector.
Physical and Telephone Reception Professional Communication Rigor Mail Management Organization