Freelancer profile translated to English.
Back to original languageAbout Sabrina
Assistant to business leaders and managers for over 15 years, I have acquired a multitude of skills that allow me to offer tailor-made support on various and varied missions according to your needs.
On-site and/or remotely, I adapt to you, your team, and your constraints.
Whether you have a one-time or permanent need, I will meet your expectations.
French
Native or bilingual
Can work on-site
Wattrelos (up to 50km), Lille (up to 50km), Paris (up to 50km), Marseille (up to 50km), Lyon (up to 50km)
Experience
- OUICODINGOffice ManagerDIGITAL AND ITAugust 2024 - January 2025 (5 months)Paris, FranceOUIcoding creates the future we want.At OUIcoding, they are a community of engineers, designers, developers, and scientists present in 5 countries whose mission is to invent tomorrow through technology.They help visionary companies develop differentiating and innovative products.I joined the company's support department. In this role, I am responsible for carrying out all the administrative and pre-accounting tasks necessary for the smooth running of the company.My tasks are carried out in collaboration with the entire team and external partners, financial and accounting.Accounting (using VSA and IPAIDTHAT software)- Monthly closing in relation with the accounting firm- Management and payment of supplier and subcontractor invoices- Management of customer invoicing and payment tracking- Overdue invoice remindersHR (Using VSA software)- Payroll preparation in conjunction with the accounting firm- HR monitoring- Consultant onboarding and offboardingAdministrative (Using VSA software)- Management of consultant timesheets- Preparation of consultant assignments- Email management- Management of client and subcontractor contracts
- GROUPE AGN AVOCATSHR ManagerLEGALJuly 2024 - Today (1 year and 11 months)Paris, FranceAGN Avocats, a group of law firms, with a network of approximately 35 locations and 90 lawyers. HR missions, scope of about 50 people across 21 establishments.Administrative management of personnel:• Ensure hiring formalities: onboarding new staff on the Payfit software, creating internship agreements and other contracts in Payfit, collecting documents, subscribing to provident and health insurance schemes, monitoring trial periods• Monitoring various absences, sick leave, paid and unpaid leave, maternity/paternity leave, work-study planning (management on Payfit)• Ensure exit formalitiesPayroll management for all establishments:• Payroll management for the various establishments on Payfit (consistency check, particularly for remuneration and its variations)• Management of meal vouchers (via SWILE) and expense report monitoring (consistency and legality check)• Management of overtime hours• Manage payroll sharing between partner lawyers• Calculations of OPCO coverage for work-study students, prime cost simulations, etc. Management of financing request filesHR Monitoring:• Maintain documentation relating to personnel administrationPreferred point of contact for all staff and their lawyer managers for administrative and payroll-related matters.
- Bpifrance Le HubReferencing and Invoicing CoordinatorBANKING AND INSURANCEMarch 2024 - Today (2 years and 3 months)Paris, FranceExpert Referencing Management:- Review the HACA database and check if the expert is referenced, then ensure they meet the required criteria for referencing- Retrieve information for referencing- Integrate expert information/documents and ensure traceability- Monitor the progress of referencing and follow up with the expert if necessary- Prepare and send a set of resources (guides, instructions, templates) to the expert to facilitate the entire process, from referencing to invoicingCreation of Purchase Orders (PO):- Coordinate with internal teams to generate a PO for invoicing needs- Ensure all required information is included in the PO- Transmit POs to experts and monitor compliance with good invoicing practicesReceiving and validating invoices in the HACA tool:- Receive invoices from service providers- Verify the accuracy of the information and ensure it matches the services provided- Forward approved invoices to the accounting department for processingPayment and Closing Monitoring:- Monitor payments related to referencing services- Close files once all payments have been made and services have been correctly deliveredFormalization, Monitoring, and Communication:- Formalize the progress of referencing and invoicing in the Notion tool (for the support department)- Track files from start to finish, communicate with internal teams and external service providers to answer questions and manage ad hoc requests
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