Freelancer profile translated to English.

Description

✨ Independent Secretary | Administrative Management | Small Accounting | Organization ✨

💼 Need reliable and efficient administrative assistance? Save time and focus on what matters by entrusting me with your administrative, accounting, and organizational tasks.

With over 5 years of experience in administrative management, small accounting, and reception, I support businesses, freelancers, and associations in optimizing their daily organization.

📌 My Services

✔ Administrative Management: email and mail handling, calendar management, meeting and event organization

✔ Invoicing & Accounting Follow-up: invoicing, reminders, payment tracking

✔ Organization & Logistics: equipment management, room booking, event coordination

✔ Customer Relations: phone reception, request follow-up

💡 Why Work With Me?

✅ Versatility: from administrative management to accounting and event planning

✅ Organization & Rigor: mastery of processes and tools for smooth and efficient management

✅ Autonomy & Proactivity: complete handling with a tailor-made approach

✅ Tool Proficiency: Office Suite, CRM (Eudonet), document management

📩 Looking for a competent and responsive independent secretary? Contact me to discuss your needs!

Languages

French
Native or bilingual
English
Fluent
Spanish
Basic

Workplace preferences

Remote only

Primarily works remotely

MEDEF Isère
Administrative and Accounting Manager
September 2019 - May 2024 (4 years and 8 months)
Grenoble, France
Accounting Management
- Invoice payment
- Invoicing, follow-up, collection
- Annual projection N and provisional budget N+1
- Bank statement reconciliation and annotation for sending to the accounting firm
- Communication, sending documents and information to the accounting firm for the preparation of the income statement and balance sheet

Administrative Management
- Organization of General Assemblies for 4 entities
- Organization of various meetings
- Organization of the monthly team meeting
- Organization of the annual team outing
- Management of employee arrivals/departures
- Equipment management (telephony, IT, ...)
- Management of various contracts (IT support, cleaning, air conditioning maintenance, ...)
- Management of meeting room bookings
- Participation in events (participant reception, badge distribution, ...)
- Phone reception, mail receipt and distribution

CRM Administration
- Training for new employees
- Creation of an internal training manual
- Creation of filters, templates, mailings... upon request
- Interface customization
- Problem and malfunction resolution, independently or in conjunction with technical support

Mandates
- Candidate management: selection of candidates, data entry and file tracking, tracking of vacant positions
- Meeting organization
- Training organization

Contributions
- Contribution calls (approx. 400 members): invoicing, tracking, and collection
- Organization of internal follow-up meetings
Cabinet Jakubowicz et Associés
Secretary / Receptionist
October 2018 - June 2019 (8 months)
Lyon, France
- In-person client reception
- Switchboard reception
- Call management and follow-up
- Generic email address management
- Mail reception and distribution
- Outgoing calls (appointment setting, miscellaneous)
- Sending mail
- Miscellaneous secretarial tasks (hotel, train, car bookings, copies...)
- Meeting room management
- Organization of the firm's weekly meeting
- Summary of cases handled during the week
Agences Profil et Panama
Event Receptionist
June 2018 - September 2018 (3 months)
Lyon, France
Receptionist at trade shows, exhibitions, and various events
- Client/spectator/visitor reception
- Client/spectator/visitor information
- Various event-specific tasks (microphone handling, badge distribution, ticket verification...)