Rémi Buscail

Event: Training roadshow across several cities in France.

Spread over 2 years, I supported the company in the physical implementation of each training session at internal industrial sites and external reception venues. As the project progressed, my scope of action expanded to include project assistant tasks: venue search, price negotiation and necessary services, creation and ordering of communication materials (training booklets), complete management of service providers before the sessions.

Of course, I was present on all dates for setup and dismantling. I was also present on the day for impeccable coordination, allowing the company to focus solely on the content. I also provided service in transporting communication materials (specific banners + training equipment) from one site to another. Thus, the company was guaranteed to have its materials and equipment on site for the smooth running of the concerned sessions.

The organization of the new edition of La Braderie des Gratte Ciel was entrusted to the agency La Boîte aux idées. They entrusted me with the management of this event for them and their client. I had 3 weeks to organize this popular event, anticipated by residents and shopkeepers, supported by a project manager. My main tasks were:

- Complete management of all administrative formalities (creation and submission, online, of the public space occupation permit application to the Town Hall, liaison with all relevant departments, request for parking and traffic restrictions, complete map of the perimeter),

- Study, plans, and implementation of the entire security system (installation of AVB and Vauban barriers, layout plan and access points, calculation of the number of security guards and their positioning/role, compliance with safety corridors for emergency services and their vehicles, vehicle removal, closure of affected roads),

- Distribution of flyers and posters to shopkeepers,

- Integral management of relations with permanent shopkeepers in the Gratte-Ciel district (asking about participation and how),

- Coordination management with the GROOM agency, responsible for non-permanent shopkeepers,

- Assistance to the GROOM agency during the complete setup of non-permanent shopkeepers (compliance with pitches, remaining spaces),

- Integral management and monitoring of all security guards throughout the event,

- Integral management of the dismantling of all shopkeepers (precise plan for non-permanent shopkeepers, restoration of public roads, reopening to traffic, regrouping of all Vauban barriers),

- Complete written report for the agency and the client with suggestions for future editions.

The company AEP, based in Perpignan, launched the organization of its first international congress on integrative health. It was scheduled for September 8, 9, and 10, 2022, in Seville, at the Fibes congress center. I was mandated by the organizing committee to manage all logistical and coordination operations.

My missions were numerous, here are a few:

- Establish all recommendations,

- Redefine the work organization (who does what),

- Rework the congress schedule (complete program overhaul) due to several inconsistencies,

- Support the project manager on the opening ceremony by proposing a dynamic format,

- Revisit the positioning of the "VIP" offer by suggesting a wider range of services and activities,

- Conduct all requested site visits in Seville,

- Configure the congress by adapting to the venue's constraints,

- Prepare quotes for various services,

- Find solutions for different issues,

- Create and develop the scenography for the opening and closing ceremonies as well as certain conferences.

For the smooth running of the organization, the client sent me to Seville from July 3 to 7, 2022. Thus, I was able to meet all service providers and define all the client's needs:

- Room selection,

- Hostess and security guard arrangements,

- Technical and equipment configuration for each room used,

- Layout of reception and VIP areas,

- Definition and placement of all signage,

- Planning of all catering,

- Layout of different areas within the reception zone,

- Tasting and correction of the gala dinner menu.

On my website www. remibuscailevenement. fr, you will find all the documents produced explaining and summarizing each of the points mentioned above.