Freelancer profile translated to English.
Back to original languageAbout Reiza
Your schedule is overflowing, your invoices are piling up, your clients are waiting — it's time to delegate.
Independent administrative and operational assistant, I help entrepreneurs with operational management, mission follow-up, and administrative structuring of projects.
With 13 years of experience in administrative, project, and operational assistance, I have worked in several companies, particularly in the fields of (Construction, Engineering, Audit & Consulting, and Regulatory Control Offices).
Tools used:
Office Suite/ Notion/Slack/ Canva/ AI tools/ Trello/ Google Workspace/ Invoicing Software
What I offer:
1) Operations Management:
Intervention planning and schedule management
Tracking mission progress and coordinating field teams
Updating management tools and ERPs
Formatting technical documents + reports
Administrative follow-up of clients, contracts, and purchase orders
Document management (DOE, minutes, audits, controls)
Administrative follow-up of clients, contracts, and purchase orders
2) Administrative Management:
Quotes and follow-ups
Invoices
Mail management
Administrative file processing
Drafting and formatting correspondence
Filing / digital archiving
Bid management
Sending reports
Document summaries
Contract and deadline tracking
Calendar management
Email management
Client file follow-up
3) Pre-accounting:
Management of accounting documents
Collection and sorting of invoices
Document verification
Expense reports
Scanning and archiving receipts
Tracking client payments
Verifying purchase order discrepancies
Preparing elements for accounting
A 30-minute discussion is enough to see how I can simplify your life.
French
Native or bilingual
English
Conversational
Spanish
Basic
Remote only
Primarily works remotely
Experience
- GRANT THORNTONADMINISTRATIVE ASSISTANTAugust 2025 - January 2026 (5 months)Audit• • Formatting reports for employees and partners• • Formatting engagement letters for employees and partners• • Circularizing documents• • Sending and following up on correspondence• • Filing documents in the SP• • Processing emails via a generic mailbox• • Telephone switchboardAccounting/Consulting Expertise (internal management)• • Processing payroll and accounting invoices via CEGID and DYNAMICS 365• • Processing credit notes• • Formatting reports• • Formatting engagement letters• • Processing check deposits• • Filing documents via GED• • Validating invoices for payment via ESKER• • Account reconciliation• • Conflict check (conflict of interest)• • Preparing for partner signature via eDocsign for sending to clients: (Annual brochures / summary note / general orientation note)• • New client creation• • General ledger extraction
- ENGIEADMINISTRATIVE HR MANAGERJanuary 2022 - October 2022 (9 months)• • Preparing end-of-contract documents• • Processing new hires and departures• • Handling email requests• • Managing BTP cards (all of France)• • Ordering BTP cards (all of France)• • Managing IJSS (French Social Security benefits)
- TAUW FRANCEAGENCY ASSISTANTMECHANICAL ENGINEERINGFebruary 2022 - July 2025 (3 years and 5 months)France• • Handling the telephone switchboard (phone reception)• • Welcoming and assisting visitors• • Receiving and dispatching mail and deliveries• • Ordering supplies, checking stock, placing replenishment orders after validation by the Agency Director• • Booking hotels, trains, car rentals, organizing business travel• • Liaising with general services subcontractors (cleaning, photocopiers, etc.)• • Developing documents, materials, or meeting reports in compliance with the graphic charter• • Providing logistical support for local event organization• • Preparing invoices and advance payments as requested by Business Managers, Project Managers, and Design Engineers• • Preparing and tracking assigned files, filing and archiving them upon request.• • Participating in the administrative setup of tenders• • Monitoring and scheduling medical appointments for agency employees• • Ensuring the smooth operation of the agency• • Monitoring the vehicle fleet• • Preparing client and supplier purchase orders• • Tracking credit card purchases
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Education
- BTS in SME-PMI Administrative ManagementPIGIER2017BTS ASSISTANTE DE GESTION PME-PMI
- Bachelor's Degree in Human Resources AssistantALTER PRO FORMATION2020ASSISTANTE RESSOURCES HUMAINES