Freelancer profile translated to English.
Back to original languageAbout Raphaela
**I bring order to accounting and back office, so that nothing gets left behind in everyday life**.
I support companies precisely where things often become confusing: with open items, unclear processes, lack of structure, or coordination chaos with tax advisors and partners.
👉 I most recently deepened and practically applied my knowledge in financial accounting with DATEV.
My focus is on clean preparatory accounting with DATEV, clear workflows, and comprehensible results. Through my experience in assisting management and in sales, I understand not only the numbers but also the processes behind them.
I work independently, think proactively, and take responsibility. I systematically complete tasks that are left undone.
Typical tasks I handle:
- Preparatory accounting with DATEV
- Invoice checking, recording, and issuing
- Open item lists, reconciliations, and clarification cases
- Communication with tax advisors, clients, and external partners
- Support in back office and administrative processes
- Structuring and optimizing processes and documents
My goal is for finance and back office processes not only to function but to provide relief and run reliably.
German
Native or bilingual
English
Fluent
Remote only
Primarily works remotely
Experience
- Pluvion GmbHFinance & Backoffice Operations | Assistant to the ManagementAugust 2023 - October 2025 (2 years and 2 months)
- Responsibility for structured back office processes and support of the management in daily operations
- Participation in preparatory accounting, including checking and recording incoming invoices, creating payment lists, and processing travel and expense reports
- Coordination with the tax office, payroll office, and external partners
- Responsibility for the HR area and interface function between management, payroll office, and team
- Management and optimization of administrative processes and workflows
- Preparation and submission of grant applications (e.g., research allowance)
- Creation of reports, presentations, and decision-making bases for management
- Management and maintenance of CRM systems (HubSpot)
- Organization of internal and external meetings and events
- Collaboration with distributed, remote working teams
- oneLake GmbHFinance, HR & Backoffice AdministrationJune 2023 - November 2024 (1 year and 5 months)
- Contact person for HR topics and preparatory payroll matters in coordination with the tax office
- Management of personnel data and organization of onboarding and offboarding
- Participation in preparatory accounting, including account reconciliations and outgoing invoices
- Independent preparation of travel expense reports
- Optimization of internal HR and accounting processes
- Support in organizational and administrative processes in daily business
- highQ Computerlösungen GmbHProject & Sales CoordinationSOFTWARE PUBLISHINGJanuary 2018 - December 2022 (4 years and 11 months)
- Creation and coordination of offer and contract documents
- Participation in EU tenders and complex bidding processes
- Independent management and coordination of projects
- Analysis of market and competitor developments
- Further development of the quality management system and optimization of internal processes
- Support in marketing, including conception and dispatch of newsletters
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Education
- Training as a Financial Assistant with a focus on Taxes / Tax Assistant - Chamber of Tax Advisors South BadenSteuerberaterkammer Südbaden2005