Freelancer profile translated to English.

Description

Office Manager specializing in law firms, I support legal structures in their organization, administrative management, and process optimization. Open to one-off, specific, and targeted assignments, I intervene to strengthen a team, structure a firm, or support an operational project. Based mainly in Lille (France), I also operate in Belgium, in Tournai and Brussels, which allows me to offer great geographical flexibility and a fine knowledge of the legal sector on both sides of the border.

Languages

French
Native or bilingual
English
Fluent

Workplace preferences

Can work on-site

Lille (up to 50km)

Managera,
Independent Office Manager
January 2024 - Today (2 years and 5 months)
Lezennes, France
• Team Management: recruitment, training, planning, and performance monitoring.
• Process Optimization: creation of procedures, cost reduction, and customer service improvement.
• Strategic Development: development of business plans and execution of SWOT analyses.
• Digital Transition Project Management (software, IT infrastructure, cybersecurity).
• Implementation of new technologies to modernize tools and increase productivity.
• SEO Campaign Management for traffic acquisition and visibility improvement.
• Management of contractual relationships with partners and service providers.
• Third-party account declaration management.
Derenne & Associés -
Law Firm, Executive Assistant
January 2021 - December 2023 (2 years and 11 months)
Namur, Belgium
• Management
• Maintaining the firm's electronic diary
• Tracking, filing, digitizing, and archiving firm documents and files
• Organizing and booking lawyers' events
• Organizing and leading meetings to monitor the firm's activities
• Supplier/service provider relationship management
• Order and supplies management
• Vehicle fleet management
Accounting
• Handling treasury and managing various accounts using dedicated software
• Preparing declarations for the accountant (VAT, balance sheet closing)
• Preparing and processing invoices
• Entering client and supplier payments
• Entering lawyers' services and issuing fee invoices in the dedicated software
• HR
• Responding to applications
• Onboarding new employees
• Monitoring leave and entering employee attendance in the HR software
• Preparing payroll in coordination with management
• Ordering meal vouchers for employees
Legal
• Opening and tracking new cases in the SECIB software
Cabinet du Me. Pascal Vancraeynest,
Legal Secretary/Interpreter
February 2020 - March 2020 (1 month)
Namur, Belgium
• Updating and entering data into tools
• Mail management
• Filing, archiving, and file keeping
• Providing interpretation between lawyers and non-French-speaking Arab clients