Freelancer profile translated to English.

Description

Right-hand woman to executives, I organize, anticipate, and simplify your daily life. You focus on your core business, I'll take care of the rest.

With over 30 years of experience in executive assistance and administrative management, I have supported executives from SMEs, international groups, and start-ups in structuring, organizing, and managing their activities.

Within an international group specializing in electronic engineering, I assisted the General Management in team coordination, administrative management, internal communication, billing, debt collection, travel organization, and expense optimization.

More recently, I assisted a MedTech start-up in its structuring, taking charge of internal organization, administrative and accounting management, coordination with external partners, as well as drafting LOIs and NDAs for strategic partnerships and fundraising rounds.

My early experiences at CEGID and MEDIATEC allowed me to acquire a solid foundation in executive assistance and commercial management. They forged the rigor, discretion, and service-oriented approach that characterize me today.

Industry field of expertise

Languages

English
Native or bilingual

Workplace preferences

Can work on-site

Lyon (up to 50km)

Groupe de sociétés industrielles
Group Executive Assistant
RAW MATERIALS INDUSTRY
January 2025 - Today (1 year and 7 months)
Lyon, France
Support to the executive in the administrative, accounting, and organizational management of several companies operating in industry, investment, and services.

• Multi-company administrative management: centralization, control, and filing of documents, file tracking, and information coordination between the executive, teams, and external partners.

• Accounting preparation: collection and verification of supplier invoices, processing of supporting documents, expense tracking, and transmission of documents to accounting firms.

• Payment and treasury management: preparation of transfers, deadline monitoring, reconciliation of supporting documents, and control of bank statements.

• Sales administration and debt collection: preparation and tracking of customer invoices, payment monitoring, and follow-up of overdue receivables.

• Organization and coordination: preparation of meetings, general assemblies, and strategic committees, travel management, and service provider coordination.

• Implementation of procedures and tracking tools to ensure organizational reliability, facilitate the management of different companies, and save the executive time.
Debt Collection Treasury Agenda Management Project Management Event Management
Start-up MedTech
Office Manager
MEDICAL
January 2025 - Today (1 year and 7 months)
Lyon, France
Active participation in the structuring and daily operations of an innovative start-up specializing in medical devices.

• Internal organization and coordination: implementation of administrative organization and information flow between management, teams, and external partners.

• Personnel administrative management: new employee declaration (DPAE), contract monitoring, leave and absence management, expense report control.

• Administrative and financial monitoring: collection and processing of supplier invoices, payment preparation, and treasury monitoring.

• Coordination with the accounting firm: transmission of accounting documents, entry monitoring, requests for supporting documents, and VAT.

• Legal and financial support: preparation and monitoring of letters of intent (LOI), non-disclosure agreements (NDA), and documents related to partnerships and fundraising.

• Logistics and communication organization: meeting preparation, document drafting and formatting, travel organization, and participation in the coordination of trade shows.
Administrative Management Legal Writing Writing Treasury Supplier Management
CENTUM T&S Group
Group Executive Assistant
AVIATION AND AEROSPACE
January 2000 - June 2024 (24 years and 5 months)
Écully, France
Industry – Electronic Engineering – Aerospace, Defense, Automotive, and Medical
January 2000 – June 2024 · 24 years and 6 months
Écully, France

International group specializing in electronic engineering, with 2,000 employees and $150 million in revenue, operating in France, Belgium, Canada, and India.

• Support to General Management: complex agenda management, organization of COMEX and CODIR strategic meetings, drafting minutes, and follow-up of decisions.

• Organization and planning: preparation of agendas, meeting invitations, document transmission, and logistical coordination of meetings and events.

• Sales administration: quotation preparation, customer invoicing, payment tracking, and debt collection.

• Customer relations and communication: reception and follow-up of clients, complaint handling, organization of internal events, and coordination of trade shows.

• Administrative and HR support: expense report management, travel organization, and personnel administrative follow-up.

• Management and optimization of general expenses: insurance, supplies, service providers, general services, and vehicle fleet.

• Responsibility for business travel: organization of travel for management and employees, supplier selection, and negotiation with airlines, SNCF (French national railway company), and hotels.

• Optimization of internal processes: design and deployment of an application for employees to centralize bookings and better control the group's travel expenses.

Pack Office including EXCEL
TCD (Cross-tabulation)
ERP Sage X3
SAGE 1000 accounting
Management tool ISUITE expert
Microsoft Excel administrative management ERP Sage Treasury