Olga Dutote

Freelance Office Manager, I support companies — start-ups, SMEs, and growing businesses — in the administrative, HR, and organizational management of their activity.

My goal: to save them time, bring clarity, and ensure fluidity in their internal operations.

🔧 What I do daily

🎯 What I bring to my clients

✅ Rigorous and autonomous management of daily administrative tasks

✅ Simple and clear processes for more efficient teams

✅ A trusted partner, reactive and solution-oriented

As Office Manager at HedgeGuard, I ensured the administrative, HR, and logistical coordination of the company in an international context.

A true point of contact for internal teams and external partners, I contributed to the good organization of the office and the fluidity of daily operations.

Main tasks:

Administrative management: contracts, invoicing, suppliers, expense reports, and budget monitoring...

HR Support: onboarding/offboarding, leave tracking, preparation of variable payroll elements, management of employee equipment and benefits...

Event planning: organization of seminars, team buildings, and business trips...

Service provider management: IT, maintenance, general services

As an accounting assistant, I handled the daily monitoring of accounting and participated in the preparation of monthly and annual closings.

My role was to ensure the reliability and up-to-dateness of the company's financial data.

Main tasks:

Entering and checking accounting documents (customer/supplier invoices, expense reports)

Payment tracking and bank reconciliations

VAT preparation and declaration

Customer reminders and payment tracking

Filing, archiving, and document management

Support for accounting closing and balance sheet preparation

Tools used: Sage / Excel /