Noémie Rubio

As an in-house lawyer, I help VSE/SME leaders with a key mission: structuring their organization to safely support their growth.

👉 I act as the operational link for the leader, on cross-functional issues involving HR, organization, legal, and management.

Areas of intervention:

🚀 Examples of missions:

- HR structuring and deployment of collaborative tools in a fast-growing SME.

- Implementation of management and reporting systems for the executive team.

- Drafting of contract document templates.

- Organizational consulting to streamline processes and improve overall performance.

Languages: French, English (bilingual).

Operational Support:

- Support to the General Manager and Heads of Departments (drafting follow-ups, drafting support documents, needs analysis);

- Preparation of files for Research and Development projects;

- Preparation and follow-up of funding applications for investment (contact with lending institutions, legal drafting of files, etc.);

- Relations with clients, partners, or internal meetings

Legal:

- Management and monitoring of confidentiality agreements;

- Management and monitoring of general contracts (commercial leases, framework agreements);

- Analysis of General Terms and Conditions;

- Support to sales teams/Heads of Departments in drafting administrative documents for public tenders.

Communication:

- Management of memberships in poles and clusters with follow-up of projects and meetings highlighted within them;

- Support for trade shows;

Business Law / Contracts:

- Framework agreements, partnership agreements, subcontracting agreements (Fr/Eng);

- Confidentiality agreements (Fr/Eng);

- Support to the sales team;

- Public/private partnerships negotiations for the renovation of an aeronautical hangar;

- Drafting and negotiation of commercial leases;

- Pre-litigation management;

Labor Law:

- Drafting and management of French and international employment contracts (fixed-term, permanent, project-based permanent, freelance);

- Management of contractual disputes in labor law with lawyer support;

- Organization of employee representative elections;

Company Law:

- Opening and support of subsidiaries in the Middle East with a local lawyer;

- Support in managing a real estate investment company (expense tracking, participation in co-ownership general meetings);

Aeronautical Law:

- Drafting of IATA contracts;

- ITAR approval;

- Study of legislation on the transfer of dual-use goods;

Insurance:

- Optimization of liability insurance (competitive bidding for a saving of €10,000, adjustment based on client requirements);

- Implementation of hangar and equipment/car/premises insurance;

Public Procurement:

- Responses to public defense tenders (from €500K to €3M);

Recruitment:

- Support in recruiting specialized profiles: mechanics, CAMO, MSSR

- Management of candidate sourcing and interviews;

- Management of visas for personnel deployment in France and abroad.

- External communication (LinkedIn, media, press articles, advertising video, etc.);

- Organization of participation in Air Shows with management of schedules and press presence (International Air Show Le Bourget, Aeronautic Defense & Space in Bordeaux);