Nina B.

- Planning and organization: Develop workshop and event schedules, taking into account the constraints and needs of different stakeholders.

- Communication and follow-up: Respond to emails from students, professors, and partners, in French and English, to ensure clear and prompt information.

- Document creation and management: Prepare administrative and educational documents (booklets, lists, schedules), ensuring their consistency and updating.

- Bilingual coordination: Work daily in English and French to ensure smooth communication between all stakeholders.

This position requires rigor, organizational skills, responsiveness, and the ability to work in a multicultural environment.

Main responsibilities:

- Event planning and coordination: Organization of meetings, seminars, and events, ensuring logistics (rooms, equipment, catering).

- Communication with clients and service providers: Management of requests, confirmation follow-up, and coordination of internal services.

- Invoicing and financial follow-up: Preparation of quotes, issuance of invoices, and payment tracking for events.

- Administrative management: Creation and updating of event-related documents (schedules, reports, checklists).

- Operational support: On-site supervision during events to ensure compliance with standards and client satisfaction.

This role allowed me to develop key skills in organization, client relations, budget management, and interdepartmental coordination, in a dynamic and bilingual (French/English) environment.

Responsibilities and areas of intervention:

Human Resources: Participation in schedule management, team follow-up, and administrative support related to personnel.

Accounting: Assistance in preparing invoices, payment tracking, and expense control.

Front Office: Reception of clients, reservation management, check-in and check-out, as well as request processing.

Event Administration: Organization and coordination of events (seminars, banquets), management of logistical needs, and service provider follow-up.

Purchasing: Order tracking, supplier management, and stock control to ensure the availability of products and equipment.