Nicola Schmidt

As a virtual assistant, I support SMEs, self-employed individuals, and craft businesses in organizing their back office and relieving the administrative daily routine – creating more space for clients, projects, and what truly matters.

With my training in the painting and varnishing trade, I know the operational processes from personal experience. I understand how quickly quotes, invoices, emails, and appointments can become a constant burden – and how much time is lost when structure is lacking.

With over 25 years of experience in assistant, administrative, and project roles, I work calmly, proactively, and organized. I anticipate needs, maintain an overview, and ensure that processes run smoothly and reliably in the background.

I work remotely, with structure, and a high standard of quality. Reliability, clarity, and long-term collaboration are my top priorities.

Preparation of quotes and invoices, structured filing and organization of documents, organizing digital file storage, administrative support in daily office tasks, sorting and forwarding client inquiries

Sorting and structuring mailboxes, responding to emails as agreed, pre-sorting client inquiries, flagging important messages, creating clear email folders

Coordinating and scheduling appointments, maintaining and updating calendars, creating appointment overviews, organizing appointment rescheduling, preparing appointment reminders

Onboarding and offboarding, job descriptions, onboarding/offboarding)

I prefer to work withmonthly hour packagesto ensure planning security for both sides:

• 10 hours – €490

• 20 hours – €950

Individual models available upon consultation.

The indicated daily rate is for guidance purposes.