Nelly M.

Phone and in-person reception Mailing Outlook profile creation and updates Mail management Monthly update of academic meeting and appointment calendars Organization of monthly meetings with the accountant and preparation of documents. Tracking and sending missing documents Various order management Invoice management and member subscription reminders: invoice creation, sending, payment tracking Registration of collaborators for steering committees, board meetings, and general meetings, and parking space management + registration reminders Preparation of attendance lists for actions and meetings Preparation of kits for career discovery workshops Preparation of badges for events Preparation of kits for prospect meetings for fairs and Career Discovery Workshops Booking of transportation and LSF interpreters for EM (quote management, deposit tracking, etc.) Processing applications and tracking young people: updating the tracking of submissions in the application tables Check and credit card tracking, invoice payment Management of apprenticeship tax (database, acknowledgment of receipt to be returned, thank you letters) Fairs and forums: monitoring new fairs and bookings Proficient in office software.

Receive and redirect phone calls Provide in-person reception Mailing Mail registration via Lettrebook software Orient and inform staff or the public Management of incoming mail and mail registration Management of the calendars for FOUR directors Preparation of meeting files (interviews, budget meetings, executive committee meetings, municipal offices, municipal council, municipal commissions, etc.) Drafting of invitations Processing meal card requests Processing mail; distribution to different general directorates Submission to elected officials for review Tracking of on-call schedules and corresponding phone call diversions Booking and preparation of the meeting room Formatting various types of documents Ordering office supplies

In-person and phone reception Mail management (incoming and outgoing) Management of the director's calendars Use of Office Suite Management of a small petty cash for meal tickets for staff Management and reception of orders for supplies, cleaning products, food products, reception and storage of orders for the different establishments (3 daycare centers, a social canteen, a reception center) Inventory Formatting various documents