Freelancer profile translated to English.
Back to original languageAbout Nadia
Administrative secretary / assistant specialized in the construction and public works (BTP) sector for over 15 years, I support construction and public works companies in the administrative and accounting management of their sites.
I handle site administrative follow-up, treasury management, supplier invoices, subcontractor contracts, and legal declarations. Versatile, I also manage tender processes, order and material tracking, insurance and regulatory compliance, and BTP reporting for effective project management.
I help you optimize your administrative processes while ensuring organization, rigor, and responsiveness. Whether for occasional or regular support on your sites, I allow you to focus on the essential: the realization of your projects.
French
Native or bilingual
Can work on-site
Muret (up to 50km), Toulouse (up to 40km)
Experience
- MH CONSTRUCTIONExecutive and Accounting AssistantCIVIL ENGINEERINGJanuary 2019 - September 2025 (6 years and 8 months)Villeneuve-Tolosane, FranceGeneral administrative management• Telephone reception and mail management (incoming/outgoing)• Filing and archiving of documents (plans, as-built drawings, contracts, minutes)• Drafting and tracking of quotes, contracts, and correspondence📑 Client and market follow-up• Preparation and submission of tender documents (administrative and financial)• Management of public and private contracts (engagement documents, amendments)• Tracking of work progress reports and client invoicing• Payment follow-up and retention guarantee tracking📦 Supplier and subcontractor follow-up• Obtaining and comparing supplier/subcontractor quotes• Tracking orders and material deliveries• Verification, validation, and entry of supplier invoices• Management of mandatory contracts and certificates (URSSAF, insurance, QUALIBAT)👷 Personnel and HR management• Tracking of time sheets, site hours, and payroll preparation• Social declarations (URSSAF, BTP holiday fund, mutual insurance, retirement)• Tracking of medical examinations, safety training, and certifications💰 Accounting and financial management• Entry and tracking of general and analytical accounting per site• Treasury monitoring (receipts, disbursements, bank reconciliations)• Balance sheet preparation in coordination with the accountant• Monitoring of site margins and updating of financial dashboards🏗️ Technical and site management• Preparation of site administrative files (underground utility notifications, insurance, permits)• Tracking of labor and material delivery schedules• Management of site handovers, minutes, and punch list resolution• Archiving and closing of site files
- 3A FERMETURESExecutive and Accounting AssistantCIVIL ENGINEERINGJanuary 2004 - January 2014 (10 years)Cugnaux, FranceGeneral administrative management• Drafting, tracking, and archiving of correspondence, quotes, invoices, and contracts• Filing and document management (plans, as-built drawings, certificates, acceptance reports)• Management of telephone calls and reception of clients/suppliersCommercial and client management• Preparation and tracking of quotes (quantities, measurements, prices)• Tracking of client orders and confirmations• Issuance of client invoices and payment reminders• Preparation of tender documents and administrative responsesSupplier and subcontractor follow-up• Request and comparison of supplier quotes• Tracking of purchase orders and deliveries• Verification and processing of supplier invoices• Management of subcontractor contracts and certificatesHR and payroll management• Tracking of worker hours and preparation of payroll information• Management of medical examinations and mandatory training• Tracking of professional qualifications and certifications• Social declarations (URSSAF, BTP holidays, paid leave fund)Technical and site management• Preparation of execution files (plans, technical sheets, manuals)• Tracking of administrative authorizations (underground utility notifications, permits, insurance)• Maintenance of site schedules (labor, deliveries, installation)• Management of site handovers and punch list resolutionFinancial and administrative follow-up• Treasury monitoring (receipts/disbursements)• Dashboards (site margins, cost tracking)• Management of insurance (professional liability, decennial, warranty of perfect completion)• Archiving of closed files (clients, suppliers, sites)
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Education
- Hiring BTP Cardd'embauche Carte BTP
- Bac +2 Level in Business ManagementCampus Vidal2006Niveau Bac +2 en Management des entreprises