Mounia Cherif-Meghari

Department Assistant / Management & Team Assistant

As a department assistant, I was responsible for the complete administrative management of a team of up to 42 employees. My role covered a wide operational scope, including:

Professional writing: letters, emails, internal memos, reports

Formatting and structuring of Word, PowerPoint, and PDF documents

Budget management via Qualiac: monitoring, simple reporting, annual forecasts

Procurement process: creation and receipt of purchase requests (PR), order tracking

Organization of professional meetings and events: logistical management, reservations, coordination, invoice processing

Versatile administrative processing: filing, internal files, activity tracking

FR / EN / AR translations of internal documents and professional materials

Liaison between teams (management, HR, finance, operations)

This experience allowed me to develop solid expertise in organization, professional written communication, document management, and administrative coordination.

As part of the financial and operational monitoring of several contracts, I provided structured administrative support within the Project Control / Cost Control department.

My tasks included:

- Monitoring workload plans and internal cost reports for various contracts.

- Timesheet management.

- Liaison between construction sites and headquarters for operational monitoring.

- Expense report management and control.

- Document management using internal software (SmartPlant Foundation).

- Distribution and dissemination of documents to clients and technical teams.

- Administrative support for tender processes: preparation, organization, and sending.

Within the Inspection department for a TOTAL PETROCHEMICALS project, I provided comprehensive administrative support to the technical teams and inspectors.

My tasks included:

- Monitoring orders and following up with national and international suppliers.

- Liaison between construction sites and headquarters.

- Organizing inspection programs at refinery sites.

- Issuing and distributing inspection reports to suppliers and clients.

- Managing timesheets, expense reports, and administrative follow-up for inspectors.