Mireille Ilonda Ya Mbundu Couv'Emploi

Assistance to the Secretary General and Legal Director in organizing bodies and committees (Board of Directors, Executive Committee, etc.) Drafting, formatting, and managing legal documents. Managing paper and digital filing and archiving. Support for lawyers: preparing files, obtaining signatures, and registering contracts. Logistical and administrative organization of meetings for bodies and committees (invitations, follow-ups, file preparation, attendance tracking). Booking rooms and coordinating with service providers and speakers. Tracking and checking expense reports.

Attached to the Underground Works department, support for the Developments department. Tender responses: collecting documents, filling in forms DC1, DC2, DC4. Creating and tracking projects after tender awards. Organizing business travel and booking meeting rooms. Recording and tracking emails, correspondence, and input data. Updating employee CVs to respond to tenders with up-to-date information. Entering work visas on the EDM platform. Monitoring invoicing and submitting invoices on Chorus Pro. Organizing company events: team building (approx. 50 people) and group meals (>30 participants). Assistance on international and large-scale projects: Line 15 South – Grand Paris, High-Speed Line HS2 – United Kingdom, King Salman Park – Saudi Arabia.

Organization of national and international business travel for technicians and subcontractors from various entities within the group. Management of travel in compliance with COVID-19 health restrictions. Monitoring and tracking health measures: arrival and return quarantines, local requirements, and applicable procedures. Communication with clients to obtain necessary information for technician reception (on-site contacts, drivers, access arrangements, health conditions). Management of travel formalities: visa applications, flight bookings, hotel reservations, taxis, and rental cars. Creation and sending of travel itineraries including all travel information. Processing and checking expense reports for invoicing. Entering and tracking timesheets in Excel.