Description

An Administrative Coordinator, for more than 10 years, i am responsible for managing office communications and facilitating key tasks and procedures. My duties include maintaining a master schedule of all meetings and commitments, placing orders for office supplies when needed and directing both incoming and outgoing calls, emails, faxes and letters.

Languages

English
Native or bilingual

Workplace preferences

Remote only

Primarily works remotely

MARYZAY FFZ
PROCUREMENT & DEPARTMENT COORDINATOR
September 2022 - Today (3 years and 9 months)
•Pro-actively tackling issues related to administrative processes to ensure speed and efficiency, ensuring files and records are organized and maintained
•Act as the point of contact between Director and internal/external clients
•Screen and direct phone calls and distribute correspondence
•Manage diary and schedule meetings and appointments
•Make travel arrangements
•Take dictation and minutes
•Produce reports, presentations, and briefs
•Work within the Procurement team communicating with Sourcing buyers as needed for new quote or new supplier needs.
•Process documentation for project commitments.
•Working with buyers to develop requisitions and purchase orders, including sourcing materials and services from vendors
•Keeping track of purchase orders and invoices to ensure that all invoices have been paid.
DP World UAE
DEPARTMENT COORDINATOR
February 2015 - June 2022 (7 years and 4 months)
•Processing purchase requisition CAPEX & OPEX & related activities in Oracle – FUSION. To perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work
•Preparing of Duty Roster for all employees & uploading it in ROSTIMA.
•Providing administrative support to Manager in a manner consistent with the department goals & objectives
•Preparing agendas & other meetings.
•Following up all administrative requirements of department & top management in effective manner
•Maintaining & updating efficient database of internal & external clients and archive all information received by the department, electronically or paper for reference & documentation purposes.
•ETC.
WHIZ MEDIA LLC DUBAI
ADMIN COORDINATOR
November 2012 - December 2014 (2 years and 1 month)