Freelancer profile translated to English.

Description

Freelance Office Manager | Administration • HR • Pre-accounting

I support the leaders of VSEs, SMEs, and startups in managing their administrative, HR, and financial operations so they can focus on developing their business.

Freelance Office Manager, autonomous and quickly operational, I undertake recurring or one-off missions to structure the organization, ensure administrative follow-up, and facilitate the daily operations of your company.

📂Possible missions:

•Administrative management:file management, general services, internal organization, provider coordination

•HR & Payroll:onboarding, staff follow-up, payroll preparation, pre-recruitment

•Invoicing & Pre-accounting:quotes, invoicing, payment tracking, supplier invoice verification, customer reminders, transmission of data to the accountant

•Customer relations:customer support, coordination and management of daily requests

•Team life:internal communication, event organization

💡What you can expect from me:

• Quick grasp of your tasks

• Rigorous follow-up and reliable organization

• Smooth communication with your teams and providers

• Adaptability to your tools and processes

Languages

French
Native or bilingual
Portuguese
Native or bilingual
Spanish
Conversational
English
Basic

Workplace preferences

Remote only

Primarily works remotely

RÉSEAU 13
Office Manager
CIVIC AND SOCIAL ORGANIZATIONS
February 2026 - Today (6 months)
Paris, France
Pre-accounting: verification and payment of supplier invoices, payment tracking, and transmission of data to the accountant
Personnel administration: preparation of variable payroll data, absence and leave tracking, recruitment (writing and publishing ads, pre-screening applications, organizing interviews), onboarding, and managing training requests with the OPCO
Administrative management of families: registrations, care contracts, invoicing, and file management
Purchasing and supplier management: meal and supply orders, provider contract tracking
Management of declarations and data transmission to the CAF for subsidy monitoring
Administrative and regulatory monitoring: updating internal procedures, monitoring protocols related to PMI and RSAI, file compliance, and adherence to regulatory obligations
Office Manager Administrative Management Accounting Follow-up Supplier Management Procedure Writing
TABOBINE
Office Manager
ENTERTAINMENT AND LEISURE
January 2022 - December 2023 (1 year and 11 months)
Paris, France
General Services & Administration
Management of premises, providers, and supplies
Mail and "contact" inbox management

Accounting & Invoicing
Pre-accounting with the accountant
Payment of supplier invoices
Partner invoicing and debt collection

HR
Employee onboarding / offboarding
Payroll tracking, management of variable payroll data and leave on PayFit
Management of apprenticeship contracts and internship agreements
Relations with the OPCO
Candidate pre-selection and interview organization

Internal Happiness
Organization of team rituals and events

Commercial & Event Assistance
Customer relations and project follow-up
Creation of visuals, coordination with printers
Staff recruitment, training, scheduling
Event logistics organization
Administrative and Financial Management Financial Accounting Invoicing Management HR Management Onboarding
Ministère des Armées
HR & Training Assistant
PUBLIC SECTOR
January 2024 - August 2024 (8 months)
Arcueil, France
Development and sending of training evaluation questionnaires
Analysis of responses and writing of evaluation reports
Preparation of instructor remuneration forms
Administrative follow-up and transmission to relevant departments
Administrative Management