Freelancer profile translated to English.
Back to original languageAbout Mathilde
Freelance virtual assistant and office manager, I support leaders, teams, and structures (VSEs, SMEs, associations, cultural organizations) in managing and organizing their professional daily lives.
I provide occasional or regular support for all administrative, organizational, and coordination tasks, with a clear objective: to save time, secure processes, and streamline internal operations.
Thanks to several years of experience in demanding environments, I am quickly operational and autonomous. I know how to adapt to the tools, working methods, and constraints specific to each structure.
My areas of intervention:
• Routine administrative management (correspondence, contracts, agreements, file tracking, database updates, archiving)
• Invoicing, quotes, payments, and expense management and tracking
• Budget monitoring and transmission of accounting information
• Schedule organization and team coordination
• Organization of travel, meetings, seminars, internal events...
• Management of databases and internal tools
• Organizational and logistical support
• Newsletter creation
• Onboarding
Rigorous, reliable, and discreet, I easily integrate into existing teams and processes. I place great importance on the quality of work, meeting deadlines, and fluid, transparent communication.
I offer occasional or regular collaborations, remotely, with the possibility of in-person work occasionally, depending on the structure's needs.
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Rates:
Daily rate: €350 incl. tax
Launch rate:300 € incl. tax/day
(until June 2026)
Progressive rates possible for regular assignments (2 to 5 days/week).
French
Native or bilingual
English
Conversational
Can work on-site
Paris (up to 50km), Besançon (up to 10km), Orsay (up to 10km), Vesoul (up to 10km), Le Havre (up to 10km)
Experience
- Adone ProductionsProject ManagerCULTURESeptember 2020 - August 2025 (4 years and 11 months)Paris, France- Administrative Management: issuing, managing, and archiving contracts and agreements, tracking contract information sheets, SACEM, SACD, and CNM declarations, information system administration, reception, mail management- Accounting and Financial Management: quotes, expense management, invoicing and payment tracking, project budget monitoring, transmission of accounting documents, bank deposits- Tour Logistics Management: schedule tracking, rider and backline verification, route sheet preparation, on-site production presence, transportation, accommodation, and meal reservations, team availability tracking- Merchandising and Communication Management: coordination of poster printing and shipping, poster stock tracking, updating Les Fatals Picards website, verifying merchandising conditions, ticket sales tracking- Human Resources: preparing internal team schedules, tracking actual hours worked- ProdManager Database Management- Networking and Representation: participation in professional meetings, representing the organization
- Groupe FininbusPayroll Manager - Administration OfficerCULTUREOctober 2019 - September 2020 (11 months)Paris, FranceSocial management for the entertainment industry:- Management of temporary and other employees: employment declarations, contracts, payroll, declarations, certificates: ASSEDIC - AEM - Spectacle Holidays - travel expenses and charges, tracking employee contracts and administrative files, payment of salaries and expenses, payroll account reconciliation...- Monthly and annual social charge declarations, control, and monitoring- Staffing tables and salary surveysCommercial management on Sage 100:- Complete creation of client files, preparation of quotes and invoices- Tracking of client work in progress and insurance credits, client follow-ups- Control of invoiced hoursAccounting management on Sage 100:- Assistance with routine accounting tasks, data entry and reconciliation- Entry of administrative and accounting documents, account reconciliation, recording of received and issued payments, check and transfer preparation, entry of expense reports and overhead invoicesRoutine administration:- Telephone reception, archiving
- EMB SannoisProduction and Cultural Action AssistantCULTUREOctober 2018 - July 2019 (9 months)Sannois, France- Logistics organization- Schedule management- Artist commitment tracking- Participation in grant application preparation (cultural action part)- Budget monitoring- La Fabrique à Chanson program: tracking, logistics, support...- La Fabrique Electro program: tracking, logistics, support, ...- La Relève show and cultural action: tracking, logistics, support, ...- Organization and hosting of venue tours
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Education
- Professional Bachelor's Degree in Production and Administration of Current MusicUniversity of Lorraine2018LicenceprofessionnelleProductionet AdministrationdesMusiquesActuelles
- BTS in Audiovisual, Production Management OptionHenri Martin High School2017BTSaudiovisuel,optiongestionde productions