Freelancer profile translated to English.
Back to original languageAbout Marjorie
Experienced executive assistant with 25 years of professional experience, including 12 years in the construction sector and 13 years in various sectors such as real estate, transport, metallurgy, and services. I support companies, executives, and freelancers in their administrative and organizational management.
Throughout my career, I have developed strong expertise in administrative monitoring, document management, and file coordination, with a perfect command of office tools and the administrative requirements of companies.
My skills:
• Executive assistance and administrative secretarial services
• Responding to tenders
• Management and administrative monitoring of files and construction sites
• Drafting professional correspondence and reports
• Development and updating of dashboards and pivot tables (PT) in Excel
• Calendar management and meeting organization
• Email management and administrative coordination
• Preparation and formatting of Word, Excel, and PowerPoint documents
• Document management and filing
• Administrative follow-up of clients, suppliers, and subcontractors
My strengths:
• 25 years of professional experience
• Expertise in construction and multi-sector environment
• Mastery of office tools and advanced Excel skills
• Versatility, autonomy, and discretion
• Responsiveness and organizational skills
• Rigorous work and deadline adherence
Available for one-off or regular remote assignments, I wish to put my experience and professionalism at the service of companies seeking reliable, efficient, and trustworthy administrative support.
French
Native or bilingual
Remote only
Primarily works remotely
Experience
- ACCESS ENERGIE,Executive AssistantJanuary 2015 - Today (11 years and 7 months)Saint-Herblain, France• Reception of visitors and clients in person and by phone, mail management. Management of internal affairs and organization of events.• Answering incoming calls, offering clients quality service, responding to various requests for information.• Preparation for public and private tender bids.• Preparation of construction site reports, drafting amendment forms, service orders, addenda, work statements, payment certificates, assistance in establishing final acceptance certificates (DGD).• Processing of administrative documents related to construction sites (DOE, product sheets, operating procedures), preparation of construction site meetings.• Purchasing management• Personnel administration: preparation of payroll elements, monitoring of absences and leave requests, scheduling medical appointments, checking counters.•Processing of new hires: management of DUE (Declaration of Hiring), preparation of candidate documents, welcome booklet. Organization of internal events aimed at strengthening team cohesion and the sense of belonging to the company. Entry of orders, issuance of quotes, delivery notes, and invoices. Centralization and methodical filing of documents to optimize access to relevant information. Drafting of memos, reports, correspondence, and management communications. Implementation of efficient administrative procedures to optimize internal workflow. Invoicing follow-up, dashboard updates, telephone follow-ups. Accounting collaboration, transmission of exports and invoices, reconciliation of payments, monitoring of outstanding amounts, payment reminders.• Fleet management.• Design of Excel dashboards for activity monitoring, standard tables, and pivot tables.• Monitoring of supplier contracts, ensuring compliance with agreed terms and timely renewal.
- SNCF,Administrative Assistant (Apprenticeship)September 2001 - August 2003 (1 year and 11 months)Logistics and works service of Nord, administrative management of rail works, accounting, archiving
- ACCESS ENERGIE,Administrative AssistantFebruary 2014 - January 2015 (11 months)Saint-Herblain, France• Management of the telephone switchboard, call transfer, reception and orientation of visitors.• Management of maintenance contracts, monitoring of interventions and ensuring their proper execution, invoicing, responding to client requests.
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Education
- BTS Management of Commercial UnitsAFTECBTS management des unités commerciales
- Professional Baccalaureate in Secretarial Studies (Apprenticeship)IFA Pierre SalviBaccalauréat Professionnel Secrétariat en alternance