Marion L.

Management Assistant – Secretariat, accounting, and social monitoring

Interface with external service providers (accountant, bank, suppliers, social manager).

Administrative and social management: payroll data transmission, social payment monitoring, expense reports, meal vouchers, onboarding new employees.

Accounting and financial monitoring: client and supplier invoicing, collections and reminders, direct debit setup, cash flow monitoring, forecast and actual budgets, VAT and balance sheet preparation, audits with statutory auditors.

Organization of the annual General Meeting and associated administrative formalities.

Gift voucher management and administration

Issuance and invoicing of gift vouchers (paper and online), payment monitoring, merchant reimbursement management via SEPA files, shipping tracking and reporting.

Commercial Assistant – Gift Vouchers (20%)

Support for merchants, customer relationship management (phone and email), partner network monitoring, B2B/B2C emailing campaigns, and support for offer dissemination.

Administrative, financial, and commercial support to structure and secure business activities: quotes, invoicing, budget monitoring, profitability management. Client relationship management, team coordination, and schedule organization. Implementation of marketing actions, optimization of internal processes, and development of company visibility.

Creation of forecasts and grant applications

Creation of communication tools

Support for the NGO's development and strategy