Freelancer profile translated to English.

Description

With over 10 years of experience supporting executives, I transform daily chaos into seamless organization. CEO's right-hand woman, strategic project coordinator, manager of the unseen that keeps a business running: my job is to save time for those who have none.

WHAT I DO CONCRETELY

→ Manage complex calendars and coordinate board meetings, strategic meetings, and governance bodies

→ Lead cross-functional projects (restructuring, ERP, internal processes, CSR)

→ Office Management: general services, vendors, professional events

→ Administrative and accounting coordination: invoicing, treasury, accountant relations

→ HR Support: onboarding/offboarding, administrative management

→ Draft minutes, reports, and KPI tracking

MY STRENGTHS

Anticipation • Versatility • Discretion • Proactivity • Resilience

I don't just execute; I propose and improve. Unexpected events don't destabilize me; they mobilize me.

SOME ACHIEVEMENTS

✓ Led a complete restructuring: ERP change, purchasing process redesign, CSR deployment

✓ Coordinated relations with China: negotiation, budget, logistics

✓ Multiplied client event attendance by 2.5

✓ Created and managed commercial structures (physical + e-commerce)

TOOLS & LANGUAGES

💻 Microsoft Office Suite (advanced), ERP (Codial, Zoho, Sage), Teams, Google Workspace, AI

🌍 English C1 • Italian C2 • Spanish B1

MY PHILOSOPHY

A good right-hand person anticipates, structures, optimizes, and frees up mental space so the executive can focus on what matters: their strategic vision. My job? To be the oil in the gears. The one that makes everything move forward smoothly.

LOOKING FOR an executive assistant who understands strategic stakes? An autonomous office manager who can lead without needing constant explanation?

Industry field of expertise

Languages

English
Native or bilingual
Italian
Native or bilingual
Spanish
Conversational
French
Native or bilingual

Workplace preferences

Can work on-site

Lille (up to 30km)

Speechi,
Executive Assistant & Office Manager
TECH
January 2021 - January 2025 (4 years)
Lille, France
• • CEO's right-hand (meetings, calendar, travel)
• • Coordination and preparation of meetings (Board of Directors, etc.)
• • Monitoring of cross-functional files
• • Daily monitoring of general administration (supplier invoicing, vendor tracking), coordination for accounting, reconciliation of incoming and outgoing payments
• • Global HR administrative support, onboarding, offboarding
• • Responsible for purchasing and relations with China: implementation of a streamlined purchasing policy, management and tracking of the purchasing budget
Executive's Right-Hand CSR Strategy Business Strategy Supplier Negotiations Bilingual French/English
E.C.P.,
Executive Assistant & Office Manager
CIVIL ENGINEERING
January 2015 - January 2020 (5 years)
Wambrechies, France
• • Director's right-hand (calendar, meetings, travel)
• • Main reception for clients (in-person and phone), CRM updates, client follow-ups, pipeline tracking, invoicing, delivery logistics. Overdue payment follow-up
• • Organization of agency events, office management (attendance increase: 150%)
• • Agency budget monitoring
• • Management of general services: supplies, maintenance, vendors
Executive's Right-Hand Project Management Event Planning Inventory Management Customer Relationship Management (CRM)
Funkshop,
Shop and E-shop Manager
FASHION AND COSMETICS
January 2006 - January 2013 (7 years)
Lille, France
Creation and management of 2 shops + e-commerce website
Customer sales
Supplier negotiation, team supervision, marketing strategy
Financial monitoring, team training and motivation
Administrative Management Accounting Customer Relations Team Management E-commerce