Marine De Castro Morais

Physical and telephone reception

Email management

Creation, updating, and tracking of student files via Charlemagne

Annual and monthly invoicing

Payment tracking

Follow-up

Pre-accounting (receipt of accounting documents, assignment of an account, invoice validation process)

Tracking attendance for after-school care, meals, and absences

Meal ordering

Tracking of teacher files

Liaison with the DSDEN, the Town Hall, the school group, and external stakeholders

Approximately 1 weekend per month

Administrative management, invoicing and quote writing, pre-accounting, filing and archiving, email management

When I joined this company, I was the only assistant. I therefore managed all administrative tasks, from physical and telephone reception to HR management, including managing about ten email accounts and ordering supplies.

I was responsible for managing purchase and sales invoices and communicating them to the external accounting department, compiling and transmitting payroll variables, and managing employee onboarding and offboarding.

I also handled DPAE (Declaration of Hiring), drafted employment contracts, and created HR materials to facilitate recruitment and the collection of necessary information for employee files. I also created the employee database and kept the Personnel Register up to date.

Similarly, I created the company's fleet tracking table.

With the arrival of other assistants, I was able to assist the manager with more financial tasks, such as assembling files for financing applications.

I was the primary contact for various bailiffs and collection agencies to negotiate payment plans for the amicable resolution of procedures.

Finally, I was the contact for tax law and business law firms for the communication of necessary documents for cases.

Of course, I also created communication materials, letters, tracking and analysis tables, reports, memos, and any other documents necessary for the life of a company.