Freelancer profile translated to English.
Back to original languageAbout Marina
Independent assistant and true right-hand woman for executives, I support entrepreneurs, VSEs, and SMEs in the daily management of their business to save them time, bring them peace of mind, and increase their visibility. Organized, reliable, and autonomous, I take care of all time-consuming administrative tasks as well as part of your business development so that you can concentrate on your core business.
Coming from the construction sector, I have developed solid expertise in administrative and technical management in construction: preparation and monitoring of calls for tenders, applications, writing technical memos, development and updating of DOE, PPSPS, DICT, and subcontracting documents, DC4. I understand the challenges of construction sites, the urgency of deadlines, and the rigor required by clients and architects.
My role as an office manager extends to the overall organization of the company: managing emails and calendars, preparing quotes and invoices, follow-ups, monitoring orders and work progress reports, updating dashboards.
I also work on your visibility: creation and updating of commercial documents (presentations, brochures, business cards), support on professional social networks (LinkedIn, Facebook, Instagram) to highlight your offers, your achievements, and enhance your brand image. I can help you structure an online presence consistent with your physical materials (logo, colors, tone).
Comfortable with digital tools, I adapt to your existing processes or help you build new, more efficient ones. Based in Isère and working remotely throughout France, I provide occasional support or regular assistance, with an approach focused on: reactivity, confidentiality, and a strong sense of service.
French
Native or bilingual
Remote only
Primarily works remotely
Experience
- OPUS EXPERTISECall for Tenders OfficerCIVIL ENGINEERINGMay 2025 - July 2025 (2 months)Apprieu, FranceIn charge of calls for tenders for several architectural firms, I managed the entire response process: market monitoring, selection of relevant tenders, preparation of files, and submission on online platforms. As the primary contact for architects and engineering departments, I coordinated the collection of administrative and technical documents, ensured the compliance of the files, and proposed appropriate response strategies to maximize the chances of success.
- Habitat 38Technical and Administrative Assistant in ConstructionCIVIL ENGINEERINGOctober 2022 - April 2025 (2 years and 6 months)Apprieu, FranceAt Habitat 38, I held a central support role for the construction teams and management in all administrative, financial, and regulatory monitoring of construction projects.Complete management of calls for tenders: compilation of responses for public and private contracts, collection of documents, writing and formatting of technical memos, management of regulatory documents, customer follow-ups.Administrative monitoring of construction sites: management of permits (DICT, PPSPS, road permits, DOE), management and monitoring of subcontracting agreements.Financial and accounting management related to construction sites: monitoring of client and supplier invoices, work progress reports, DGD on Batigest, submission on Chorus Pro, payment follow-ups.Preparation and monitoring of RGE files: collection of supporting documents, preparation of files, ensuring compliance for eligibility for schemes.Management of pro-rata accounts: monitoring of shared construction site expenses, cost allocation among companies, verification of supporting documents, and updating of monitoring tables to ensure fair and transparent allocation.Contribution to the company's communication: updating social media (e.g., LinkedIn, Facebook) and highlighting construction sites and achievements to strengthen Habitat 38's brand image and visibility.
- HIÉ ÉQUIPEMENTDesign Office and Sales Administration AssistantCIVIL ENGINEERINGJuly 2020 - July 2023 (3 years)Moirans, FranceAt HIE Équipement, I held a key position interfacing between the design office, the sales department, and the installation teams, in the context of custom-designed fitted kitchens.Complete management of client files: from technical plan validation to supplier order preparation, including administrative follow-up until site acceptance.Management of calls for tenders: compilation of response files, collection and verification of administrative documents, formatting of technical memos, and monitoring of submissions within deadlines.Administrative and financial monitoring of construction sites: progress reports, follow-ups, dashboards, coordination with field teams and subcontractors to ensure compliance and adherence to schedules.Daily use of Clouddi software and office tools to centralize information, documents, and exchanges, and to secure the traceability of each project.This experience allowed me to develop a strong project-oriented culture, excellent mastery of construction documentation flows, and the ability to anticipate unforeseen events to alleviate the workload of project managers and management.
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Education
- TrainingL'Forme Training2025Formation professionnelle certifiante « La valise de l’assistante virtuelle » – L’Forme (organisme certifié Qualiopi). Parcours de 2 mois combinant visios, cas pratiques et accompagnement individuel pour créer et structurer une activité d’assistante virtuelle. Contenus : gestion administrative d’entreprise, organisation et sécurisation des documents, outils numériques et gestion de projet, étude de marché, prospection et relation clients, visibilité en ligne (site, réseaux sociaux) et mise en place d’une veille professionnelle.